Job Description:

Be a part of a world-class academic healthcare system at UChicago Medicine Ingalls Memorial Hospital as a Staffing Coordinator in the Administrative Coordinator department. Here, you will provide staffing functions to a variety of Patient Care Services departments. This position is a 100% onsite opportunity.  You will need to be based in the greater Chicagoland area.

The Staffing Coordinator role requires extensive knowledge, understanding and utilization of the hospital’s scheduling, acuity, payroll, and HR compliance tracking systems. Requires excellent customer service skills due to extensive interaction with both internal and external audiences, staff and leadership at all levels. The ability to follow standard work, participation in managing for daily improvement, understanding and complying with union requirements, handling multiple tasks simultaneously in a fast-paced environment and exercising sound judgment and decision-making using prioritization skills. 

 Essential Job Functions

Appropriately allocates staff, following union and time sensitive requirements

Communicates staffing concerns, updates, changes and issues following the agreed upon Staffing Coordinator standard work

Follows agreed upon Staffing Coordinator standard work and participates in managing for daily improvement

Facilitates problem resolution for staff and leadership. Reviews issues and works towards a solution

Updates, maintains and submits required documents to include but not limited to daily staffing reports, sick call and care companion logs, agency time slip audits and maintains an orderly system

Monitors and reports on SRO performance to include but not limited to managing for daily improvement, auditing of agency timecards, sick logs and staffing updates

Serves as MSP (Temp Agency) liaison to ensure timely and appropriate levels of use

Approve agency time and attendance

Trains and orients new Staffing Resource Office employees

Participates in special projects as requested

Performs other duties assigned

May cross train to perform payroll duties

Responsible for staffing office activities when Manager is off site

Required Qualifications

Motivated individual with a customer focus approach toward internal as well as external customers

High school diploma or equivalent

Strong customer service, organizational, written communication, and problem-solving abilities

Excellent interpersonal skills required due to extensive interaction with various internal departments, external vendors, staff and leadership at all levels. Able to foster a positive working environment

Demonstrated ability to exercise judgment, make independent decisions and assume responsibility

Demonstrate ability to learn new systems and office equipment

Proficiency needed in Microsoft Word and Excel

Demonstrate ability to handle large volumes of work expeditiously, meet deadlines, and work under pressure

Must have a professional demeanor, be able to work independently as well as part of an effective team and take initiative in following all tasks to completion

Preferred Qualifications

Bachelor's degree in a health-care related field

One to two years staffing experience and two to three years progressively responsible administrative experience in an academic or hospital environment

Familiarity with scheduling and acuity Information Systems

Knowledge or familiarity of medical terminology

Position Details

Job Type/FTE: Part-Time (0.6 FTE)

Shift: Weekend Nights (12 hr shift) Sat/Sun

Work Location: Onsite

Unit/Department: Administrative Coordinators

CBA Code: Non-Union

Why Join Us:

For nearly a century UChicago Medicine Ingalls Memorial has pioneered sophisticated clinical care and developed the area's most convenient network of comprehensive outpatient centers, all dedicated to improving the health and wellbeing of the community. Now, partnered with UChicago Medicine, we have expanded our network of expert physicians, convenient facilities and scope of service to speed your healing process and help navigate your path to wellness. A skilled Medical Staff and talented employees dedicated to prevention, diagnosis, treatment and rehabilitation of illness and injury provide a firm foundation for our reputation for quality. To accomplish this, we need employees with passion, talent and commitment… with patients and with each other. We’re in this together: working to advance medical innovation, serve the health needs of the community, and move our collective knowledge forward. If you’d like to add enriching human life to your profile, UChicago Medicine Ingalls Memorial is for you. Here at Ingalls, we’re doing work that really matters. Join us!

UChicago Medicine Ingalls Memorial is growing; discover how you can be a part of this pursuit of excellence at: .

UChicago Medicine Ingalls Memorial is an equal opportunity employer.  We evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status and other legally protected characteristics.

Must comply with UChicago Medicine Ingalls Memorial's COVID-19 Vaccination requirement as a condition of employment. If you have already received the vaccination, you must provide proof as part of the pre-employment process. This is in addition to your compliance with the Flu Vaccination requirement as well. Medical and religious exemptions will be considered consistent with applicable law. Lastly, a pre-employment physical, drug screening, and background check are also required for all employees prior to hire.