Job Description

Under general administrative direction of the Chief Financial Officer, the Business Operations Manager (0931 Manager III) for the Department of Technology is responsible for the oversight of all fiscal operations and accounting activities and resources, including but not limited to accounts payable, cost recovery, general ledger, fixed asset management, inventory management, internal audit, financial status reporting and forecasting, and management of the associated staff within the department's finance/accounting unit.  The position manages and improves the overall accounting process of DT to ensure the department's compliance with the Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standard Board (GASB), City's accounting policies and procedures, related laws and other fiscal requirements.

Examples of Important and Essential Duties:

Manages the development and implementation of a new inventory management system and warehouse operation.

Oversees all aspects of warehouse and inventory management operations, ensuring efficient and timely receipt, storage, and distribution of technology and telecommunication equipment.

Manages inventory levels and implements strategies to optimize stock turnover while minimizing carrying costs.

Provides guidance and support to Materials Coordinator in inventory control activities, including cycle counts, reconciling and maintaining accurate inventory records, staffing, and performance management.

Develops and implements inventory control procedures, optimizing stock levels, and minimizing losses.

Analyzes inventory data and financial reports to identify cost-saving opportunities, identifies areas for improvement, and implements strategies to enhance operational efficiency and cost-effectiveness.

Maintains and ensures compliance with departmental fixed asset tracking and capitalization policy and procedures.

Assumes ownership of asset accounting function and ensures accurate accounting of capital assets through asset life cycle management (record, depreciate, report, track, and dispose).

Improves the accuracy and transparency of the documentation of all IT fixed assets on department's accounting book, including hardware and components of data center infrastructure.

Tracks capital equipment depreciation schedules in order to support budget requests to replace end-of-life (EOL) equipment.

Coordinates with Controller's Office on capital financing activities.

Conducts analysis, stays up-to-date on changes in Information Technology (IT) industry trends to inform internal decisions on recognizing technology spending as CapEx vs. OpEx, and to apply the appropriate accounting methods and theories to record transactions accordingly in City's financial system.

Oversees general accounting in compliance with City policies and applicable accounting principles.

Maintains, analyzes, and develops departmental accounting policies, procedures and methodologies; and recommends and implements changes as necessary.

Oversees and directs internal audit, and serves as the Point of Contact for any external financial audits, including but not limited to Controller's Post Audit, State Sales/Use Tax Audit, audits by federal and state or other funding agencies, and all other financial and accounting public record requests.

Coordinates monthly, quarterly, and year-end accounting activities, monitors expenditures and financial reporting for the department.

Closely monitors department expenditures and revenues against approved budget.

Directs staff to ensure timely submission, review, and approval of procurement, payments, billing, and all other financial documents within the City's financial system.

Maintains statistical records for year-over-year financial analysis; and develops quarterly budget status report and financial projections for department executive management, the Mayor's Office, Controller's Office and Board of Supervisors Budget and Legislative Analyst's Office.

Oversees and directs the production of internal Power BI dashboards for baseline operating fund as well as various continuing fund projects.

Oversees, develops and monitors status reporting and forecasting activities for capital projects and Committee on Information Technology (COIT)funded technology projects.

Conducts regular review and forecasting of project expenditures with Project Management Office (PMO).

Assists with development of budget status reports, with analysis of project performance and burn rate, for PMO project managers and DT executive management.

Oversees the submission of requests to release appropriations and cost reimbursement requests for Recovery Stimulus (RS) Certificate of Participation (COPs) funded project to the Controller's Office of Public Finance.

Monitors and reports on the activity in the Construction In Progress (CIP) account to ensure the timely capitalization of project activities.

Performs related duties as required.