Job Description

General Summary

The Corporate Facilities Coordinator, under limited supervision and in close collaboration with the Director of Corporate Properties and Facilities Planning, plays a pivotal role in operationalizing plans within the corporate facilities department. This role involves gathering pertinent information, engaging with key stakeholders, and developing systematic and sustainable processes to support departmental objectives. The Corporate Facilities Coordinator serves as a valuable resource for communication, data management, and initiatives aimed at process improvement, contributing to the overall efficiency and effectiveness of the facilities management function within the organization.

Principal Responsibilities and Tasks

The following outlines the principal responsibilities and tasks associated with the role of Corporate Facilities Coordinator. Please note that these descriptions provide a general overview of the work involved and may not encompass all duties performed within this classification.

Operationalize Plans:Gather relevant information to support the implementation of corporate facilities plans.

Collaborate with key stakeholders to ensure alignment with organizational goals and objectives.

Translate strategic plans into actionable steps and timelines for implementation.

Process Development and Implementation:Work closely with departmental leadership to develop systematic and sustainable processes for facilities management.

Implement standardized procedures and protocols to streamline operations and enhance efficiency.

Continuously evaluate and improve processes to optimize resource utilization and meet evolving needs.

Communication Management:Serve as a central point of contact for communication-related to corporate facilities matters.

Facilitate effective communication between internal departments, external vendors, and stakeholders.

Ensure timely dissemination of information and updates regarding facility-related initiatives and projects.

Data Management:Oversee the collection, organization, and maintenance of data related to corporate facilities.

Develop and maintain databases, spreadsheets, and other tools for tracking facility-related metrics and performance indicators.

Generate reports and analytics to provide insights into facility utilization, resource allocation, and operational efficiency.

Stakeholder Engagement:Build and maintain relationships with internal stakeholders, including department heads, employees, and senior leadership.

Act as a liaison between corporate facilities and other departments to address concerns, gather feedback, and foster collaboration.

Solicit stakeholder input to identify needs, preferences, and areas for improvement in facility management practices.

Project Coordination:Assist in coordinating facility-related projects, including renovations, relocations, and expansions.

Coordinate logistics, schedules, and resources to ensure timely completion of projects within budgetary constraints.

Monitor project progress, identify potential risks or issues, and implement corrective actions as needed.

Compliance and Regulatory Adherence:Ensure compliance with relevant corporate facilities management laws, regulations, and industry standards.

Stay informed about changes in regulations and standards related to facility operations and implement necessary adjustments.

Collaborate with internal and external partners to address compliance issues and mitigate risks.

Budget Management:Assist in developing and managing budgets for corporate facilities initiatives and projects.

Monitor expenditures, track costs, and identify opportunities for cost savings or optimization.

Prepare budget reports, forecasts, and variance analyses to support financial planning and decision-making.

Continuous Improvement:Identify opportunities for process improvement, cost reduction, and operational enhancement within the corporate facilities function.

Implement initiatives to drive efficiency, streamline workflows, and enhance performance.

Encourage continuous improvement and innovation among team members and stakeholders.