Job Description

SUMMARY OF POSITION

The HR Generalist role covers a broad range of HR functional tasks, with both specialty roles and generalist responsibilities. The specialty areas within the HR function include Front Desk Reception, Employee Relations, Hourly Staffing, Records Administration, Benefits and Compensation Administration, Harvest HR Operations and Employee Services & Events. The role may have tasks covering all of these areas in support of a specific client group, or may be focused on one or more of the functional specialties, with cross-training to provide coverage in the other areas.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Employee Relations / Employee Services & Events:

Responsible for investigating and resolving employee questions, complaints and concerns.  Facilitate communication between employees and management by conducting focus groups, round table discussions and plant visits.  Responsible for coordinating all company events.

Resolve employee grievances

Conduct employee relations plant visits

Provide summary and recommended action plans to area management

Follow up to ensure issues were resolved and report on the follow up actions (create follow up timeline/reporting process)

Discuss and resolve employee concerns with supervisors/managers

Facilitate roundtable/focus group meetings

Provide summary and recommended action plan to management

Follow up to ensure issues were resolved and report on the follow up actions

Create an ER trend report by major category and monitor and report trends

Conduct internal investigations – document all investigation with standardized format

Responsible for coordinating company events, for example:Christmas Party

Company picnic

Turkey distribution

Christmas tree distribution

Orange gift boxes

Admin gifts

Responsible for Roll Giving process

Generate, track and review 90 days evaluations

Respond to subpoenas

Conduct manager/supervisor training

Responsible for Pagos Por Años process

Process EDD response forms and appeals related to employee terminations and UI determinations (DE 1101 C/Z)

Prepare for and attend UI appeals hearings

Sign off on hourly staff’s ADP & approve hourly staff sick & vacation requests

Hourly Staffing & Records Administration

Responsible for the overall functions related to hourly recruiting, posting, and transfers, temporary associate staffing, data entry, and HRIS audits.

Responsible for all data entry

Fill all open hourly positions

Post all hourly open position reports via email and designated employee posting areas (weekly or as needed)

Facilitate hourly new hire orientations

Responsible for on-site temporary employee process:

Communicate with on-site reps regarding needs or concerns

Communicate with supervisors regarding need for temp employees

Create standardized temp agency audit process (ADP, I-9, drug testing, eligible to work at WPA,  invoices)

Generate, track and send weekly reports to all temp agencies

Reconcile weekly temp reports

Support layoff/recall process – work with employee relations

Generate and track seasonal to full-time evaluations

Provide HR manager monthly list of evals not turned in

Open communication with benefits specialist regarding who is eligible for seasonal to full-time orientations

Monthly system audits (1st week of the month)Title, division, cost center, crew, wages fall within general labor levels

Review and update cost center mapping monthly (1st week of the month)

Develop and populate turnover reports.

Responsible for bi-annual computer purchase program

Benefits & Compensation Administration

Manage and administer employee benefits plans, leave of absence process and wellness initiatives.

Responsible for coordinating annual insurance & FSA open enrollment meetings

Reconcile and process monthly benefits invoices:Medical Benefits

Reliance GTL, STD, LTD & Voluntary Life

Respond to and resolve employee medical insurance billing & utilization questions & concerns

Process and track all leaves of absences:Keep FMLA binder up to date

Keep LOA information up to date

Track/research notes regularly and accurately

Ensure Medical Certifications are accurate and up to date

Ensure employees receive proper qualification notification

Document conversations for employee file

Process and track short and long term disability

Process disability and life insurance claims

Process Flexible Spending Account requests

Responsible for 401K process:Provide information/education regarding plan as needed

Review feedback files and take action weekly (every Friday)

Add new hires and delete terminated employees to plan monthly (Fidelity web site)

Add new hires and delete terminate employees monthly in GTL, Voluntary Life and 401K systems

Responsible for benefits arrears process:Track in the system

Generate, resolve & reconcile arrears report

Schedule, track and facilitate monthly seasonal to full-time orientations (select reoccurring week & day)

Track personal restrictions and provide to weekly reports

Process and track tuition reimbursement requests:Monitor annual & lifetime caps

Use standardized tracking process

Copy all information for employee file

Responsible for Wellness event coordination

Responsible for annual salary bonus process in our Performance Management system

Employment Verifications

Process EDD benefits audits (DE 2503 & 2503F) and court mandated dependent insurance enrollments

Provide I.S. with monthly new hire and termination reports

Ensure benefits forms and information is up to date

Responsible for the interactive process on limited duty and physical work restrictions – work related and non-work related. Employee Relations will support the process:Coordinate meetings

Document interactive process (format to be discussed)

Back up for Workers’ Comp process

OTHER DUTIES / RESPONSIBILITIES FOR HR GENERALISTS (ALL):

Translations

Generate ad hoc reports as needed

Harvest duties as assigned

Any other duties assigned