Senior Project Office Manager
Posted on Sep 24, 2024 by Flatiron Construction Corp
San Antonio, TX
Admin & Secretarial
Immediate Start
Annual Salary
Full-Time
Overview:
Manages office administration, facilities management and employee support for a large project or more than one projects in a division.
What you will be doing:
Supports onboarding and orientation for new hire employees, including processing drug screenings, presenting first-day orientation information and submitting new hire documentation in a timely, complete and compliant manner.
Enters data and reconciles invoice and purchase order (PO) information in company procurement program to ensure accurate and timely payment. Acts as liaison between vendors, subcontractors and other external partners to resolve invoicing and payment inquiries.
Enters equipment time and usage entries into company tracking program to support equipment usage reporting on a weekly and monthly basis.
Supports daily office administration and employee inquiries, working closely with human resources and payroll to resolve issues for employees.
Perform additional assignments per management’s direction.
Coordinates asset distribution and tracking for assigned employee group or project.
Receives incoming telephone calls, messages, mail and packages to office and directs to appropriate person in a courteous and customer service oriented manner.
Orders office supplies, manages facility maintenance and office equipment repairs as necessary.
Presents and oversees Equal Employment Opportunity (EEO) Compliance trainings, communications and participation for assigned group. (US Only)
Collects, enters, tracks and processes Craft payroll on a weekly basis ensuring accurate and complete records submitted to assigned regulatory agencies and company payroll department.
Maintains knowledge of Company’s values and strategic plan.
Support published corporate policies.
What we are looking for:
High School Diploma or GED required.
5+ years administrative experience in construction industry required.
Experience working with Davis Bacon Act (US Only) and Union Labor Relations preferred.
Advanced knowledge of construction industry and project business procedures.
Proven knowledge of accounting, invoice tracking and accounts payable cost coding in the construction industry.
Advanced knowledge of subcontractor invoicing and accounts payable cost coding.
Ability to work in MS Office Suite, including Word, PowerPoint, Outlook and Excel required.
Proven initiative, organization and self-prioritization required.
Friendly disposition and customer service attitude required.
Able to maintain strict confidentiality and discretion with company and personnel information.
Knowledge of Equal Employment Opportunity (EEO) Compliance requirements preferred. (US Only)
Knowledge of union and certified payroll requirements and record keeping preferred.
Why work for us:
Some of the benefits you may be eligible for as a Flatiron employee are:
Comprehensive compensation package and paid time off program
Industry leading 401(k)/RRSP
Medical/Extended Health Care, Dental, Vison and/or Provincial Medical
Wellness benefits & Employee Assistance Program
Tuition Reimbursement Program
Flatiron is an EEO/AA/ADA/Veterans employer.
Salary Min:
USD $30.00/Hr.
Salary Max:
USD $32.00/Yr.
Manages office administration, facilities management and employee support for a large project or more than one projects in a division.
What you will be doing:
Supports onboarding and orientation for new hire employees, including processing drug screenings, presenting first-day orientation information and submitting new hire documentation in a timely, complete and compliant manner.
Enters data and reconciles invoice and purchase order (PO) information in company procurement program to ensure accurate and timely payment. Acts as liaison between vendors, subcontractors and other external partners to resolve invoicing and payment inquiries.
Enters equipment time and usage entries into company tracking program to support equipment usage reporting on a weekly and monthly basis.
Supports daily office administration and employee inquiries, working closely with human resources and payroll to resolve issues for employees.
Perform additional assignments per management’s direction.
Coordinates asset distribution and tracking for assigned employee group or project.
Receives incoming telephone calls, messages, mail and packages to office and directs to appropriate person in a courteous and customer service oriented manner.
Orders office supplies, manages facility maintenance and office equipment repairs as necessary.
Presents and oversees Equal Employment Opportunity (EEO) Compliance trainings, communications and participation for assigned group. (US Only)
Collects, enters, tracks and processes Craft payroll on a weekly basis ensuring accurate and complete records submitted to assigned regulatory agencies and company payroll department.
Maintains knowledge of Company’s values and strategic plan.
Support published corporate policies.
What we are looking for:
High School Diploma or GED required.
5+ years administrative experience in construction industry required.
Experience working with Davis Bacon Act (US Only) and Union Labor Relations preferred.
Advanced knowledge of construction industry and project business procedures.
Proven knowledge of accounting, invoice tracking and accounts payable cost coding in the construction industry.
Advanced knowledge of subcontractor invoicing and accounts payable cost coding.
Ability to work in MS Office Suite, including Word, PowerPoint, Outlook and Excel required.
Proven initiative, organization and self-prioritization required.
Friendly disposition and customer service attitude required.
Able to maintain strict confidentiality and discretion with company and personnel information.
Knowledge of Equal Employment Opportunity (EEO) Compliance requirements preferred. (US Only)
Knowledge of union and certified payroll requirements and record keeping preferred.
Why work for us:
Some of the benefits you may be eligible for as a Flatiron employee are:
Comprehensive compensation package and paid time off program
Industry leading 401(k)/RRSP
Medical/Extended Health Care, Dental, Vison and/or Provincial Medical
Wellness benefits & Employee Assistance Program
Tuition Reimbursement Program
Flatiron is an EEO/AA/ADA/Veterans employer.
Salary Min:
USD $30.00/Hr.
Salary Max:
USD $32.00/Yr.
Reference: 202305255
https://jobs.careeraddict.com/post/95555556
Senior Project Office Manager
Posted on Sep 24, 2024 by Flatiron Construction Corp
San Antonio, TX
Admin & Secretarial
Immediate Start
Annual Salary
Full-Time
Overview:
Manages office administration, facilities management and employee support for a large project or more than one projects in a division.
What you will be doing:
Supports onboarding and orientation for new hire employees, including processing drug screenings, presenting first-day orientation information and submitting new hire documentation in a timely, complete and compliant manner.
Enters data and reconciles invoice and purchase order (PO) information in company procurement program to ensure accurate and timely payment. Acts as liaison between vendors, subcontractors and other external partners to resolve invoicing and payment inquiries.
Enters equipment time and usage entries into company tracking program to support equipment usage reporting on a weekly and monthly basis.
Supports daily office administration and employee inquiries, working closely with human resources and payroll to resolve issues for employees.
Perform additional assignments per management’s direction.
Coordinates asset distribution and tracking for assigned employee group or project.
Receives incoming telephone calls, messages, mail and packages to office and directs to appropriate person in a courteous and customer service oriented manner.
Orders office supplies, manages facility maintenance and office equipment repairs as necessary.
Presents and oversees Equal Employment Opportunity (EEO) Compliance trainings, communications and participation for assigned group. (US Only)
Collects, enters, tracks and processes Craft payroll on a weekly basis ensuring accurate and complete records submitted to assigned regulatory agencies and company payroll department.
Maintains knowledge of Company’s values and strategic plan.
Support published corporate policies.
What we are looking for:
High School Diploma or GED required.
5+ years administrative experience in construction industry required.
Experience working with Davis Bacon Act (US Only) and Union Labor Relations preferred.
Advanced knowledge of construction industry and project business procedures.
Proven knowledge of accounting, invoice tracking and accounts payable cost coding in the construction industry.
Advanced knowledge of subcontractor invoicing and accounts payable cost coding.
Ability to work in MS Office Suite, including Word, PowerPoint, Outlook and Excel required.
Proven initiative, organization and self-prioritization required.
Friendly disposition and customer service attitude required.
Able to maintain strict confidentiality and discretion with company and personnel information.
Knowledge of Equal Employment Opportunity (EEO) Compliance requirements preferred. (US Only)
Knowledge of union and certified payroll requirements and record keeping preferred.
Why work for us:
Some of the benefits you may be eligible for as a Flatiron employee are:
Comprehensive compensation package and paid time off program
Industry leading 401(k)/RRSP
Medical/Extended Health Care, Dental, Vison and/or Provincial Medical
Wellness benefits & Employee Assistance Program
Tuition Reimbursement Program
Flatiron is an EEO/AA/ADA/Veterans employer.
Salary Min:
USD $30.00/Hr.
Salary Max:
USD $32.00/Yr.
Manages office administration, facilities management and employee support for a large project or more than one projects in a division.
What you will be doing:
Supports onboarding and orientation for new hire employees, including processing drug screenings, presenting first-day orientation information and submitting new hire documentation in a timely, complete and compliant manner.
Enters data and reconciles invoice and purchase order (PO) information in company procurement program to ensure accurate and timely payment. Acts as liaison between vendors, subcontractors and other external partners to resolve invoicing and payment inquiries.
Enters equipment time and usage entries into company tracking program to support equipment usage reporting on a weekly and monthly basis.
Supports daily office administration and employee inquiries, working closely with human resources and payroll to resolve issues for employees.
Perform additional assignments per management’s direction.
Coordinates asset distribution and tracking for assigned employee group or project.
Receives incoming telephone calls, messages, mail and packages to office and directs to appropriate person in a courteous and customer service oriented manner.
Orders office supplies, manages facility maintenance and office equipment repairs as necessary.
Presents and oversees Equal Employment Opportunity (EEO) Compliance trainings, communications and participation for assigned group. (US Only)
Collects, enters, tracks and processes Craft payroll on a weekly basis ensuring accurate and complete records submitted to assigned regulatory agencies and company payroll department.
Maintains knowledge of Company’s values and strategic plan.
Support published corporate policies.
What we are looking for:
High School Diploma or GED required.
5+ years administrative experience in construction industry required.
Experience working with Davis Bacon Act (US Only) and Union Labor Relations preferred.
Advanced knowledge of construction industry and project business procedures.
Proven knowledge of accounting, invoice tracking and accounts payable cost coding in the construction industry.
Advanced knowledge of subcontractor invoicing and accounts payable cost coding.
Ability to work in MS Office Suite, including Word, PowerPoint, Outlook and Excel required.
Proven initiative, organization and self-prioritization required.
Friendly disposition and customer service attitude required.
Able to maintain strict confidentiality and discretion with company and personnel information.
Knowledge of Equal Employment Opportunity (EEO) Compliance requirements preferred. (US Only)
Knowledge of union and certified payroll requirements and record keeping preferred.
Why work for us:
Some of the benefits you may be eligible for as a Flatiron employee are:
Comprehensive compensation package and paid time off program
Industry leading 401(k)/RRSP
Medical/Extended Health Care, Dental, Vison and/or Provincial Medical
Wellness benefits & Employee Assistance Program
Tuition Reimbursement Program
Flatiron is an EEO/AA/ADA/Veterans employer.
Salary Min:
USD $30.00/Hr.
Salary Max:
USD $32.00/Yr.
Reference: 202305255
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