Department Support Assistant, Care Management
Posted on Sep 24, 2024 by UofL Health
Louisville, KY
Human Resources
Immediate Start
Annual Salary
Full-Time
Overview:
Job Title: Deparmtment Support Assistant
We are Hiring at Mary & Elizabeth Hospital
Location: 1850 Bluegrass Ave. Louisville, KY 40215
Shift Options: Full-Time, First Shift
About Us
UofL Health - Mary & Elizabeth Hospital is a 298-bed, full-service hospital which has served generations of patients in south Louisville. Originally founded by the Sisters of Charity of Nazareth in 1874, the hospital offers a full range of vascular, orthopedic, cardiac, neurological, surgical, rehabilitative and 24/7 emergency services including 24/7 STEMI service.
Mary & Elizabeth Hospital is home to UofL Health – Weight Loss Care, the region’s only weight-loss management program utilizing the Lap-Band® System. In addition, the hospital provides the Orbera® gastric balloon procedure. The hospital has been recognized as one of the first health care facilities in the nation to receive a Blue Distinction® Center for bariatric surgery.
The hospital partnered with sister facility, UofL Health – Peace Hospital to open a voluntary inpatient medical detox unit at Mary & Elizabeth Hospital to care for patients with substance use disorders. Most recently, Cancer & Blood Specialists, located adjacent to the Mary & Elizabeth Hospital campus, became the third location of UofL Health – Brown Cancer Center. At the center, patients will have continuity of care with trusted oncology and hematology providers, along with access to the multidisciplinary care, pioneering research and clinical trials of the Brown Cancer Center. In addition to the hospital, Mary & Elizabeth has three medical plazas on its campus to provide office space for a wide array of primary care and specialty physicians.
Our Mission
As an academic health care system, we will transform the health of the communities we serve through compassionate, innovative, patient-centered care.
Responsibilities:
Job Summary
The administrative assistant performs routine clerical and reception duties, coordinates meetings and appointments, keeps office areas stocked and equipment in working order.. Responsible for ensuring smooth operations on a day-to-day basis for assigned area. Assists with departmental and hospital-wide meetings, including minutes, as required. needed. May be responsible for time and attendance records and personnel files. May also monitor or maintain budget and grant information, analyze department needs and forecast expenditures. May assist in program recruitment activities.
Answer phones, greet appointments or visitors
Maintains schedule of meetings and appointments
Prepares expense reports, reconciling charges with receipts, ensuring that they meet UofL Health policy requirements
Provides Clerical Support which may include, composing routine correspondence and documents for signatures/approvals by others as requested and/or finalize correspondence and document drafts by others, maintaining adequate office supplies, copying, filing and distributing documents, sorting mail and faxing documents
Schedules meetings, compile agendas and background materials, takes minutes, and ensures that meeting assignments are complete on schedule; coordinates use of office and conference rooms by scheduling users and, if required, ordering A/V equipment and catering; ensures that all conference rooms are clean and ready
May be responsible for accurate entries in the hospital application regarding time, attendance and payroll including: Attendance, call-
ins and corrections and exception tracking (tardies, badge errors, etc.) handling validation issues
Prepares spreadsheets and PowerPoint presentations
Update monthly calendars with physician or director activities
Assists with maintaining departmental unit specific policies/procedures and schedules of updates: formats and enters approved department policies on line
If applicable, ensures bonus charge or on-call is reported for employees, as needed and demonstrates understanding of activity codes and pay codes and how they affect the balancing grid for staffing coverage and is responsible for Editor sign-off of payroll prior to the cutoff time for the pay period
Maintains compliance with all company policies, procedures and standards of conduct
Complies with HIPAA privacy and security requirements to maintain confidentiality at all times
Performs other duties as assigned
Qualifications:
Required Qualifications
Education / Accreditation / Licensure (required & preferred):
High School graduate or GED equivalent; prefer graduate of business or vocational school with emphasis in secretarial studies; prefer some educational course-work beyond H.S. diploma. Knowledge of medical terminology preferred.
Experience (required and preferred):
At least two years of secretarial experience. Require proficiency with copying, filing, typing,
handling telephones, scheduling appointments and meetings, and computer skills including
Microsoft Office, Excel, Word, and Outlook.
Benefits & Perks
Competitive Pay & Benefits Options
Paid Vacation, Sick days, and Holidays
Free tuition to UofL for Part- and Full-time employees for Child/Spouse/Domestic
Partner401K with Employer Match
Opportunities for Advancement
#LI-DNI
Job Title: Deparmtment Support Assistant
We are Hiring at Mary & Elizabeth Hospital
Location: 1850 Bluegrass Ave. Louisville, KY 40215
Shift Options: Full-Time, First Shift
About Us
UofL Health - Mary & Elizabeth Hospital is a 298-bed, full-service hospital which has served generations of patients in south Louisville. Originally founded by the Sisters of Charity of Nazareth in 1874, the hospital offers a full range of vascular, orthopedic, cardiac, neurological, surgical, rehabilitative and 24/7 emergency services including 24/7 STEMI service.
Mary & Elizabeth Hospital is home to UofL Health – Weight Loss Care, the region’s only weight-loss management program utilizing the Lap-Band® System. In addition, the hospital provides the Orbera® gastric balloon procedure. The hospital has been recognized as one of the first health care facilities in the nation to receive a Blue Distinction® Center for bariatric surgery.
The hospital partnered with sister facility, UofL Health – Peace Hospital to open a voluntary inpatient medical detox unit at Mary & Elizabeth Hospital to care for patients with substance use disorders. Most recently, Cancer & Blood Specialists, located adjacent to the Mary & Elizabeth Hospital campus, became the third location of UofL Health – Brown Cancer Center. At the center, patients will have continuity of care with trusted oncology and hematology providers, along with access to the multidisciplinary care, pioneering research and clinical trials of the Brown Cancer Center. In addition to the hospital, Mary & Elizabeth has three medical plazas on its campus to provide office space for a wide array of primary care and specialty physicians.
Our Mission
As an academic health care system, we will transform the health of the communities we serve through compassionate, innovative, patient-centered care.
Responsibilities:
Job Summary
The administrative assistant performs routine clerical and reception duties, coordinates meetings and appointments, keeps office areas stocked and equipment in working order.. Responsible for ensuring smooth operations on a day-to-day basis for assigned area. Assists with departmental and hospital-wide meetings, including minutes, as required. needed. May be responsible for time and attendance records and personnel files. May also monitor or maintain budget and grant information, analyze department needs and forecast expenditures. May assist in program recruitment activities.
Answer phones, greet appointments or visitors
Maintains schedule of meetings and appointments
Prepares expense reports, reconciling charges with receipts, ensuring that they meet UofL Health policy requirements
Provides Clerical Support which may include, composing routine correspondence and documents for signatures/approvals by others as requested and/or finalize correspondence and document drafts by others, maintaining adequate office supplies, copying, filing and distributing documents, sorting mail and faxing documents
Schedules meetings, compile agendas and background materials, takes minutes, and ensures that meeting assignments are complete on schedule; coordinates use of office and conference rooms by scheduling users and, if required, ordering A/V equipment and catering; ensures that all conference rooms are clean and ready
May be responsible for accurate entries in the hospital application regarding time, attendance and payroll including: Attendance, call-
ins and corrections and exception tracking (tardies, badge errors, etc.) handling validation issues
Prepares spreadsheets and PowerPoint presentations
Update monthly calendars with physician or director activities
Assists with maintaining departmental unit specific policies/procedures and schedules of updates: formats and enters approved department policies on line
If applicable, ensures bonus charge or on-call is reported for employees, as needed and demonstrates understanding of activity codes and pay codes and how they affect the balancing grid for staffing coverage and is responsible for Editor sign-off of payroll prior to the cutoff time for the pay period
Maintains compliance with all company policies, procedures and standards of conduct
Complies with HIPAA privacy and security requirements to maintain confidentiality at all times
Performs other duties as assigned
Qualifications:
Required Qualifications
Education / Accreditation / Licensure (required & preferred):
High School graduate or GED equivalent; prefer graduate of business or vocational school with emphasis in secretarial studies; prefer some educational course-work beyond H.S. diploma. Knowledge of medical terminology preferred.
Experience (required and preferred):
At least two years of secretarial experience. Require proficiency with copying, filing, typing,
handling telephones, scheduling appointments and meetings, and computer skills including
Microsoft Office, Excel, Word, and Outlook.
Benefits & Perks
Competitive Pay & Benefits Options
Paid Vacation, Sick days, and Holidays
Free tuition to UofL for Part- and Full-time employees for Child/Spouse/Domestic
Partner401K with Employer Match
Opportunities for Advancement
#LI-DNI
Reference: 202312224
https://jobs.careeraddict.com/post/95548587
Department Support Assistant, Care Management
Posted on Sep 24, 2024 by UofL Health
Louisville, KY
Human Resources
Immediate Start
Annual Salary
Full-Time
Overview:
Job Title: Deparmtment Support Assistant
We are Hiring at Mary & Elizabeth Hospital
Location: 1850 Bluegrass Ave. Louisville, KY 40215
Shift Options: Full-Time, First Shift
About Us
UofL Health - Mary & Elizabeth Hospital is a 298-bed, full-service hospital which has served generations of patients in south Louisville. Originally founded by the Sisters of Charity of Nazareth in 1874, the hospital offers a full range of vascular, orthopedic, cardiac, neurological, surgical, rehabilitative and 24/7 emergency services including 24/7 STEMI service.
Mary & Elizabeth Hospital is home to UofL Health – Weight Loss Care, the region’s only weight-loss management program utilizing the Lap-Band® System. In addition, the hospital provides the Orbera® gastric balloon procedure. The hospital has been recognized as one of the first health care facilities in the nation to receive a Blue Distinction® Center for bariatric surgery.
The hospital partnered with sister facility, UofL Health – Peace Hospital to open a voluntary inpatient medical detox unit at Mary & Elizabeth Hospital to care for patients with substance use disorders. Most recently, Cancer & Blood Specialists, located adjacent to the Mary & Elizabeth Hospital campus, became the third location of UofL Health – Brown Cancer Center. At the center, patients will have continuity of care with trusted oncology and hematology providers, along with access to the multidisciplinary care, pioneering research and clinical trials of the Brown Cancer Center. In addition to the hospital, Mary & Elizabeth has three medical plazas on its campus to provide office space for a wide array of primary care and specialty physicians.
Our Mission
As an academic health care system, we will transform the health of the communities we serve through compassionate, innovative, patient-centered care.
Responsibilities:
Job Summary
The administrative assistant performs routine clerical and reception duties, coordinates meetings and appointments, keeps office areas stocked and equipment in working order.. Responsible for ensuring smooth operations on a day-to-day basis for assigned area. Assists with departmental and hospital-wide meetings, including minutes, as required. needed. May be responsible for time and attendance records and personnel files. May also monitor or maintain budget and grant information, analyze department needs and forecast expenditures. May assist in program recruitment activities.
Answer phones, greet appointments or visitors
Maintains schedule of meetings and appointments
Prepares expense reports, reconciling charges with receipts, ensuring that they meet UofL Health policy requirements
Provides Clerical Support which may include, composing routine correspondence and documents for signatures/approvals by others as requested and/or finalize correspondence and document drafts by others, maintaining adequate office supplies, copying, filing and distributing documents, sorting mail and faxing documents
Schedules meetings, compile agendas and background materials, takes minutes, and ensures that meeting assignments are complete on schedule; coordinates use of office and conference rooms by scheduling users and, if required, ordering A/V equipment and catering; ensures that all conference rooms are clean and ready
May be responsible for accurate entries in the hospital application regarding time, attendance and payroll including: Attendance, call-
ins and corrections and exception tracking (tardies, badge errors, etc.) handling validation issues
Prepares spreadsheets and PowerPoint presentations
Update monthly calendars with physician or director activities
Assists with maintaining departmental unit specific policies/procedures and schedules of updates: formats and enters approved department policies on line
If applicable, ensures bonus charge or on-call is reported for employees, as needed and demonstrates understanding of activity codes and pay codes and how they affect the balancing grid for staffing coverage and is responsible for Editor sign-off of payroll prior to the cutoff time for the pay period
Maintains compliance with all company policies, procedures and standards of conduct
Complies with HIPAA privacy and security requirements to maintain confidentiality at all times
Performs other duties as assigned
Qualifications:
Required Qualifications
Education / Accreditation / Licensure (required & preferred):
High School graduate or GED equivalent; prefer graduate of business or vocational school with emphasis in secretarial studies; prefer some educational course-work beyond H.S. diploma. Knowledge of medical terminology preferred.
Experience (required and preferred):
At least two years of secretarial experience. Require proficiency with copying, filing, typing,
handling telephones, scheduling appointments and meetings, and computer skills including
Microsoft Office, Excel, Word, and Outlook.
Benefits & Perks
Competitive Pay & Benefits Options
Paid Vacation, Sick days, and Holidays
Free tuition to UofL for Part- and Full-time employees for Child/Spouse/Domestic
Partner401K with Employer Match
Opportunities for Advancement
#LI-DNI
Job Title: Deparmtment Support Assistant
We are Hiring at Mary & Elizabeth Hospital
Location: 1850 Bluegrass Ave. Louisville, KY 40215
Shift Options: Full-Time, First Shift
About Us
UofL Health - Mary & Elizabeth Hospital is a 298-bed, full-service hospital which has served generations of patients in south Louisville. Originally founded by the Sisters of Charity of Nazareth in 1874, the hospital offers a full range of vascular, orthopedic, cardiac, neurological, surgical, rehabilitative and 24/7 emergency services including 24/7 STEMI service.
Mary & Elizabeth Hospital is home to UofL Health – Weight Loss Care, the region’s only weight-loss management program utilizing the Lap-Band® System. In addition, the hospital provides the Orbera® gastric balloon procedure. The hospital has been recognized as one of the first health care facilities in the nation to receive a Blue Distinction® Center for bariatric surgery.
The hospital partnered with sister facility, UofL Health – Peace Hospital to open a voluntary inpatient medical detox unit at Mary & Elizabeth Hospital to care for patients with substance use disorders. Most recently, Cancer & Blood Specialists, located adjacent to the Mary & Elizabeth Hospital campus, became the third location of UofL Health – Brown Cancer Center. At the center, patients will have continuity of care with trusted oncology and hematology providers, along with access to the multidisciplinary care, pioneering research and clinical trials of the Brown Cancer Center. In addition to the hospital, Mary & Elizabeth has three medical plazas on its campus to provide office space for a wide array of primary care and specialty physicians.
Our Mission
As an academic health care system, we will transform the health of the communities we serve through compassionate, innovative, patient-centered care.
Responsibilities:
Job Summary
The administrative assistant performs routine clerical and reception duties, coordinates meetings and appointments, keeps office areas stocked and equipment in working order.. Responsible for ensuring smooth operations on a day-to-day basis for assigned area. Assists with departmental and hospital-wide meetings, including minutes, as required. needed. May be responsible for time and attendance records and personnel files. May also monitor or maintain budget and grant information, analyze department needs and forecast expenditures. May assist in program recruitment activities.
Answer phones, greet appointments or visitors
Maintains schedule of meetings and appointments
Prepares expense reports, reconciling charges with receipts, ensuring that they meet UofL Health policy requirements
Provides Clerical Support which may include, composing routine correspondence and documents for signatures/approvals by others as requested and/or finalize correspondence and document drafts by others, maintaining adequate office supplies, copying, filing and distributing documents, sorting mail and faxing documents
Schedules meetings, compile agendas and background materials, takes minutes, and ensures that meeting assignments are complete on schedule; coordinates use of office and conference rooms by scheduling users and, if required, ordering A/V equipment and catering; ensures that all conference rooms are clean and ready
May be responsible for accurate entries in the hospital application regarding time, attendance and payroll including: Attendance, call-
ins and corrections and exception tracking (tardies, badge errors, etc.) handling validation issues
Prepares spreadsheets and PowerPoint presentations
Update monthly calendars with physician or director activities
Assists with maintaining departmental unit specific policies/procedures and schedules of updates: formats and enters approved department policies on line
If applicable, ensures bonus charge or on-call is reported for employees, as needed and demonstrates understanding of activity codes and pay codes and how they affect the balancing grid for staffing coverage and is responsible for Editor sign-off of payroll prior to the cutoff time for the pay period
Maintains compliance with all company policies, procedures and standards of conduct
Complies with HIPAA privacy and security requirements to maintain confidentiality at all times
Performs other duties as assigned
Qualifications:
Required Qualifications
Education / Accreditation / Licensure (required & preferred):
High School graduate or GED equivalent; prefer graduate of business or vocational school with emphasis in secretarial studies; prefer some educational course-work beyond H.S. diploma. Knowledge of medical terminology preferred.
Experience (required and preferred):
At least two years of secretarial experience. Require proficiency with copying, filing, typing,
handling telephones, scheduling appointments and meetings, and computer skills including
Microsoft Office, Excel, Word, and Outlook.
Benefits & Perks
Competitive Pay & Benefits Options
Paid Vacation, Sick days, and Holidays
Free tuition to UofL for Part- and Full-time employees for Child/Spouse/Domestic
Partner401K with Employer Match
Opportunities for Advancement
#LI-DNI
Reference: 202312224
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