Project Coordinator - Dynamic Engineering
Posted on Sep 21, 2024 by Dynamic Engineering Consultants, PC
Philadelphia, PA
Admin & Secretarial
Immediate Start
Annual Salary
Full-Time
Who We Are:
Founded in 2004, Dynamic Engineering Consultants, P.C., and its Family of Companies; Dynamic Earth, Dynamic Survey, and Dynamic Traffic, has emerged as one of the top Land Development Consulting Firms in the nation. Originating in New Jersey, the firm has grown to over 350 employees and 13 offices nationally.
Dynamic caters to the demands of various Fortune 500 Companies, as well as an array of independent owners and developers of all sizes. We have built our company to offer a unique consulting experience paralleled with an understanding of the design and permitting process for all forms of commercial, industrial and residential development.
At Dynamic, we pride ourselves in offering a fun and exciting career by investing in our employees with elite training programs that lead to advancement opportunities.
Overview:
The Project Coordinator performs various administrative and office support activities for the office, in general, and serves as lead Assistant for selected client(s). The position includes project tracking; project follow-up; preparing submissions to agencies; arranging meetings/travel; preparing materials for hearings; assisting with proposals, subcontractor invoice review, billing; filing and other general office support, as required.
Responsibilities:
General
Serve as a project contact for selected client(s)
Direct project matters, as necessary, to technical staff
Review and act upon all incoming mail
Assist in filing
General project and client support
Travel
Assist in arranging travel (airfare, hotel, vehicles)
Prepare itinerary
Coordinate travel with client(s)
Meetings
Coordinate meetings with clients, agencies and other stakeholders
Receive all visitors
Prepare agendas
Compile documents for meetings – plans, reports, letters, etc.
Prepare meeting minutes
Hearings
Compile and organize plans, reports, letters, exhibits and other documents
Coordinate with attorney, municipalities and other participants
Obtain review letters
Review letters to identify action items
Prepare hearing summary
Financial
Prepare proposals
Coordinate and follow-up with subcontractors on proposal language/pricing
Review all subconsultant/subcontractor invoices against approved proposals
Organize, distribute and follow-up on billing to Project Managers
Review billing
Projects/Deliverables
Coordinate project submissions with technical and administrative staff
Complete project tracking forms/reports with technical staff
Communicate with clients on job status, as needed
Follow-up with agencies as necessary on project review status
Qualifications:
High School Diploma required. Associate’s Degree and/or Bachelor’s Degree preferred.
Proficient in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint.
Well-organized and highly motivated.
Excellent written and oral communication skills.
Excellent customer service skills.
Self-starter who can work independently and with team members.
2+ years’ experience in an office environment/administrative role required
What We Offer:
We offer a competitive compensation plan including medical, dental, and vision options, 401k with company match, paid holidays, PTO, tuition reimbursement and more. We strive to provide a great company culture consisting of a variety of team building events: trivia nights, softball and volleyball leagues, mini golf tournaments, BBQ’s, happy hours, poker nights, catered breakfast on Fridays, surfboard lending programs, and much more.
Founded in 2004, Dynamic Engineering Consultants, P.C., and its Family of Companies; Dynamic Earth, Dynamic Survey, and Dynamic Traffic, has emerged as one of the top Land Development Consulting Firms in the nation. Originating in New Jersey, the firm has grown to over 350 employees and 13 offices nationally.
Dynamic caters to the demands of various Fortune 500 Companies, as well as an array of independent owners and developers of all sizes. We have built our company to offer a unique consulting experience paralleled with an understanding of the design and permitting process for all forms of commercial, industrial and residential development.
At Dynamic, we pride ourselves in offering a fun and exciting career by investing in our employees with elite training programs that lead to advancement opportunities.
Overview:
The Project Coordinator performs various administrative and office support activities for the office, in general, and serves as lead Assistant for selected client(s). The position includes project tracking; project follow-up; preparing submissions to agencies; arranging meetings/travel; preparing materials for hearings; assisting with proposals, subcontractor invoice review, billing; filing and other general office support, as required.
Responsibilities:
General
Serve as a project contact for selected client(s)
Direct project matters, as necessary, to technical staff
Review and act upon all incoming mail
Assist in filing
General project and client support
Travel
Assist in arranging travel (airfare, hotel, vehicles)
Prepare itinerary
Coordinate travel with client(s)
Meetings
Coordinate meetings with clients, agencies and other stakeholders
Receive all visitors
Prepare agendas
Compile documents for meetings – plans, reports, letters, etc.
Prepare meeting minutes
Hearings
Compile and organize plans, reports, letters, exhibits and other documents
Coordinate with attorney, municipalities and other participants
Obtain review letters
Review letters to identify action items
Prepare hearing summary
Financial
Prepare proposals
Coordinate and follow-up with subcontractors on proposal language/pricing
Review all subconsultant/subcontractor invoices against approved proposals
Organize, distribute and follow-up on billing to Project Managers
Review billing
Projects/Deliverables
Coordinate project submissions with technical and administrative staff
Complete project tracking forms/reports with technical staff
Communicate with clients on job status, as needed
Follow-up with agencies as necessary on project review status
Qualifications:
High School Diploma required. Associate’s Degree and/or Bachelor’s Degree preferred.
Proficient in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint.
Well-organized and highly motivated.
Excellent written and oral communication skills.
Excellent customer service skills.
Self-starter who can work independently and with team members.
2+ years’ experience in an office environment/administrative role required
What We Offer:
We offer a competitive compensation plan including medical, dental, and vision options, 401k with company match, paid holidays, PTO, tuition reimbursement and more. We strive to provide a great company culture consisting of a variety of team building events: trivia nights, softball and volleyball leagues, mini golf tournaments, BBQ’s, happy hours, poker nights, catered breakfast on Fridays, surfboard lending programs, and much more.
Reference: 202118704
https://jobs.careeraddict.com/post/95505753
Project Coordinator - Dynamic Engineering
Posted on Sep 21, 2024 by Dynamic Engineering Consultants, PC
Philadelphia, PA
Admin & Secretarial
Immediate Start
Annual Salary
Full-Time
Who We Are:
Founded in 2004, Dynamic Engineering Consultants, P.C., and its Family of Companies; Dynamic Earth, Dynamic Survey, and Dynamic Traffic, has emerged as one of the top Land Development Consulting Firms in the nation. Originating in New Jersey, the firm has grown to over 350 employees and 13 offices nationally.
Dynamic caters to the demands of various Fortune 500 Companies, as well as an array of independent owners and developers of all sizes. We have built our company to offer a unique consulting experience paralleled with an understanding of the design and permitting process for all forms of commercial, industrial and residential development.
At Dynamic, we pride ourselves in offering a fun and exciting career by investing in our employees with elite training programs that lead to advancement opportunities.
Overview:
The Project Coordinator performs various administrative and office support activities for the office, in general, and serves as lead Assistant for selected client(s). The position includes project tracking; project follow-up; preparing submissions to agencies; arranging meetings/travel; preparing materials for hearings; assisting with proposals, subcontractor invoice review, billing; filing and other general office support, as required.
Responsibilities:
General
Serve as a project contact for selected client(s)
Direct project matters, as necessary, to technical staff
Review and act upon all incoming mail
Assist in filing
General project and client support
Travel
Assist in arranging travel (airfare, hotel, vehicles)
Prepare itinerary
Coordinate travel with client(s)
Meetings
Coordinate meetings with clients, agencies and other stakeholders
Receive all visitors
Prepare agendas
Compile documents for meetings – plans, reports, letters, etc.
Prepare meeting minutes
Hearings
Compile and organize plans, reports, letters, exhibits and other documents
Coordinate with attorney, municipalities and other participants
Obtain review letters
Review letters to identify action items
Prepare hearing summary
Financial
Prepare proposals
Coordinate and follow-up with subcontractors on proposal language/pricing
Review all subconsultant/subcontractor invoices against approved proposals
Organize, distribute and follow-up on billing to Project Managers
Review billing
Projects/Deliverables
Coordinate project submissions with technical and administrative staff
Complete project tracking forms/reports with technical staff
Communicate with clients on job status, as needed
Follow-up with agencies as necessary on project review status
Qualifications:
High School Diploma required. Associate’s Degree and/or Bachelor’s Degree preferred.
Proficient in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint.
Well-organized and highly motivated.
Excellent written and oral communication skills.
Excellent customer service skills.
Self-starter who can work independently and with team members.
2+ years’ experience in an office environment/administrative role required
What We Offer:
We offer a competitive compensation plan including medical, dental, and vision options, 401k with company match, paid holidays, PTO, tuition reimbursement and more. We strive to provide a great company culture consisting of a variety of team building events: trivia nights, softball and volleyball leagues, mini golf tournaments, BBQ’s, happy hours, poker nights, catered breakfast on Fridays, surfboard lending programs, and much more.
Founded in 2004, Dynamic Engineering Consultants, P.C., and its Family of Companies; Dynamic Earth, Dynamic Survey, and Dynamic Traffic, has emerged as one of the top Land Development Consulting Firms in the nation. Originating in New Jersey, the firm has grown to over 350 employees and 13 offices nationally.
Dynamic caters to the demands of various Fortune 500 Companies, as well as an array of independent owners and developers of all sizes. We have built our company to offer a unique consulting experience paralleled with an understanding of the design and permitting process for all forms of commercial, industrial and residential development.
At Dynamic, we pride ourselves in offering a fun and exciting career by investing in our employees with elite training programs that lead to advancement opportunities.
Overview:
The Project Coordinator performs various administrative and office support activities for the office, in general, and serves as lead Assistant for selected client(s). The position includes project tracking; project follow-up; preparing submissions to agencies; arranging meetings/travel; preparing materials for hearings; assisting with proposals, subcontractor invoice review, billing; filing and other general office support, as required.
Responsibilities:
General
Serve as a project contact for selected client(s)
Direct project matters, as necessary, to technical staff
Review and act upon all incoming mail
Assist in filing
General project and client support
Travel
Assist in arranging travel (airfare, hotel, vehicles)
Prepare itinerary
Coordinate travel with client(s)
Meetings
Coordinate meetings with clients, agencies and other stakeholders
Receive all visitors
Prepare agendas
Compile documents for meetings – plans, reports, letters, etc.
Prepare meeting minutes
Hearings
Compile and organize plans, reports, letters, exhibits and other documents
Coordinate with attorney, municipalities and other participants
Obtain review letters
Review letters to identify action items
Prepare hearing summary
Financial
Prepare proposals
Coordinate and follow-up with subcontractors on proposal language/pricing
Review all subconsultant/subcontractor invoices against approved proposals
Organize, distribute and follow-up on billing to Project Managers
Review billing
Projects/Deliverables
Coordinate project submissions with technical and administrative staff
Complete project tracking forms/reports with technical staff
Communicate with clients on job status, as needed
Follow-up with agencies as necessary on project review status
Qualifications:
High School Diploma required. Associate’s Degree and/or Bachelor’s Degree preferred.
Proficient in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint.
Well-organized and highly motivated.
Excellent written and oral communication skills.
Excellent customer service skills.
Self-starter who can work independently and with team members.
2+ years’ experience in an office environment/administrative role required
What We Offer:
We offer a competitive compensation plan including medical, dental, and vision options, 401k with company match, paid holidays, PTO, tuition reimbursement and more. We strive to provide a great company culture consisting of a variety of team building events: trivia nights, softball and volleyball leagues, mini golf tournaments, BBQ’s, happy hours, poker nights, catered breakfast on Fridays, surfboard lending programs, and much more.
Reference: 202118704
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