Overview:

We are looking for an HR administrative assistant in our Human Resources department to work at the front desk in our office.

Essential Duties and Responsibilities:

Manage Drive on pass database and issuing of parking passes

Manage leave of absence, extended leave, unemployment and ARC programs Performs other duties as assigned

Welcomes and directs visitors to the office, including tenants, investors, vendors and other business partners in a friendly, professional manner

Answers telephone calls and directs callers to appropriate associates Takes and retrieves messages

Provides callers with general information, including company address, directions and other related information

Receives, sorts and forwards incoming mail; coordinates the pickup and delivery of packages and mail

General office support, including ordering and managing the inventory and purchase of all office supplies

Schedule meetings and appointments

Provide general administrative support to all business teams ie. scanning and uploading documents to multiple filing systems, preparing and distributing interview packets, etc.

Process receipts for travel reimbursement

Address employee queries regarding office management issues (stationary, Hardware, Travel Arrangements)

Liaise with facility management vendors, including cleaning, catering and security services

Performs other duties as assigned

Qualifications:

Required:

Bachelor's degree in Human Resources, Business Administration, Business Management or a related field

Experience with MS Office (Word, Excel, OneNote, PowerPoint) Demonstrated ability to communicate effectively using technology (i.e. Skype/instant messaging, MS Outlook, mobile technology)

Available to work 100 percent of the time on site (no work from home ability)

Ability to work a minimum of 07:00-16:30, Monday- Friday, with the ability to work extended hours

Preferred:

Experience as an Administrative Assistant

Experience in Human Resources

Experience in Customer Service