Overview:

As the Administrative Assistant, New York Operations, you are responsible for administrative tasks including initiating correspondence to clients, ordering supplies, acting as a liasion with clients, vendors, and internal management and assisting with travel arrangements. Additionally, you will file and answer inbound and outbound (email and fax) communication for assigned department/executives.

Responsibilities

Prepare and send Outlook notices for appointments, conference calls and meetings as requested Update Outlook calendars for executives

Produce, revise and update documents, including Excel spreadsheets, Word documents, Visio diagrams, and Power Point presentations, as requested

Prepare monthly expense reports, both for cash reimbursement as well as AMEX charges

Secure off site meeting rooms, conference facilities, and catering services as requested

Order office supplies as needed and/or requested

Troubleshoot technical difficulties with existing office equipment, including computers and phones, with the appropriate Mortgage Connect personnel (Help Desk, administrative, HR, IT, etc.)

Procure new equipment via appropriate Mortgage Connect channels as requested

Coordinate travel arrangements, including flights, rental cars, and hotels

Track updates that are submitted by executives on a recurring basis (i.e. Monthly Management Report) as well as special documents

Serving as a communication liaison for executives

Receiving and appropriately channel telephone calls for executives

Prepare for and participating departmental conference calls: preparing agenda, meeting documents, meeting minutes, etc.

Prepare and submit faxes, items for mailing and overnight packages as requested

Maintain complete confidentiality and privacy of departmental matters

Complete all assignments in a timely manner

Complete any additional tasks and assignments as requested

Act as a leader within the company

All other duties assigned

Qualifications

High School diploma or equivalent

1 to 3 years administrative experience

Working knowledge of Microsoft Office software (Outlook, Excel, Word, Explorer) is a must

Detail oriented and has the ability to work independently in a rapidly changing environment

Proven customer service skills

Ability to type 50 wpm

All onboarding employees will be required to complete a pre-employment background check and drug screening.

We are an Equal Opportunity/Affirmative Action employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factor protected by applicable federal, state, or local laws.