Administrative Project Manager
Posted on Sep 21, 2024 by LandCare
San Diego, CA
Admin & Secretarial
Immediate Start
Annual Salary
Full-Time
As the Administrative Project Manager, you will lead a team of Administrative Support Specialists, delivering best-in-class customer service to our branch teams. Your high level of curiosity and excellent time management skills will enable you to partner effectively with Fleet, Safety, Finance, IT, and other stakeholders. Your goal will be to implement strategies that enhance productivity, cost-effectiveness, and safety.
WHAT YOU WILL BE DOING
Fixed Assets Management
Serve as the “Power User” for the Capital Asset Database and various Fleet software platforms.
Partner with Accounting to ensure timely payment of invoices, accurate depreciation schedules, and proper application of proceeds from asset disposals.
Ensure compliance with California DOORS / CARB regulations.
Guide Operations Support Specialists in generating fleet compliance and maintenance scorecards, scheduling GPS unit installations, reviewing fuel card data, conducting driver audits, maintaining driver documentation, coordinating annual DOT inspections, and tracking assets over $1,500.
Financial Support
Ensure accurate reconciliation of invoices with Accounting, including:
WEX Fuel consumption
Fleet Complete GPS
Fleetio DOT tracking
Mike Albert Fleet maintenance
Procurement
Coordinate with IT to publish cellular data consumption reports for field review.
Collaborate with Division Vice Presidents to maintain correct inventory selection with uniform suppliers.
Ensure the Safety Supplier is adequately stocked with seasonal high-demand PPE inventory.
Partner with the Director of Safety to maintain an effective Boot Program for branches.
Track and review annual National Account contracts, ensuring proper allocation of rebate checks.
Maintain the Vendor Relationship program in collaboration with all stakeholders and execute the annual leadership meeting Vendor Showcase.
Safety
Partner with the Director of Safety to publish monthly scorecards and assist in producing AON annual reports.
Systems Administration
Administer systems including:
Mike Albert vehicle service management
Fleetio DOT compliance
Fleet Complete GPS
WEX fuel consumption
UniFirst uniform portal
Ritchie Brothers/Iron Planet equipment reseller portal
Ford / Tesla OEM portals
Benefits
Join our team and enjoy a strong benefits package along with a supportive and dynamic work environment:
Competitive base salary
Team based profit sharing program
401K for all employees with 3.5% company match
Medical, dental, and vision coverage
Paid Time Off Policy + 9 corporate holidays
This opportunity has a base range that represents a full-time annual salary of $(phone number removed) (commensurate with experience).
WHAT YOU WILL BE DOING
Fixed Assets Management
Serve as the “Power User” for the Capital Asset Database and various Fleet software platforms.
Partner with Accounting to ensure timely payment of invoices, accurate depreciation schedules, and proper application of proceeds from asset disposals.
Ensure compliance with California DOORS / CARB regulations.
Guide Operations Support Specialists in generating fleet compliance and maintenance scorecards, scheduling GPS unit installations, reviewing fuel card data, conducting driver audits, maintaining driver documentation, coordinating annual DOT inspections, and tracking assets over $1,500.
Financial Support
Ensure accurate reconciliation of invoices with Accounting, including:
WEX Fuel consumption
Fleet Complete GPS
Fleetio DOT tracking
Mike Albert Fleet maintenance
Procurement
Coordinate with IT to publish cellular data consumption reports for field review.
Collaborate with Division Vice Presidents to maintain correct inventory selection with uniform suppliers.
Ensure the Safety Supplier is adequately stocked with seasonal high-demand PPE inventory.
Partner with the Director of Safety to maintain an effective Boot Program for branches.
Track and review annual National Account contracts, ensuring proper allocation of rebate checks.
Maintain the Vendor Relationship program in collaboration with all stakeholders and execute the annual leadership meeting Vendor Showcase.
Safety
Partner with the Director of Safety to publish monthly scorecards and assist in producing AON annual reports.
Systems Administration
Administer systems including:
Mike Albert vehicle service management
Fleetio DOT compliance
Fleet Complete GPS
WEX fuel consumption
UniFirst uniform portal
Ritchie Brothers/Iron Planet equipment reseller portal
Ford / Tesla OEM portals
Benefits
Join our team and enjoy a strong benefits package along with a supportive and dynamic work environment:
Competitive base salary
Team based profit sharing program
401K for all employees with 3.5% company match
Medical, dental, and vision coverage
Paid Time Off Policy + 9 corporate holidays
This opportunity has a base range that represents a full-time annual salary of $(phone number removed) (commensurate with experience).
Reference: 202106670
https://jobs.careeraddict.com/post/95494163
Administrative Project Manager
Posted on Sep 21, 2024 by LandCare
San Diego, CA
Admin & Secretarial
Immediate Start
Annual Salary
Full-Time
As the Administrative Project Manager, you will lead a team of Administrative Support Specialists, delivering best-in-class customer service to our branch teams. Your high level of curiosity and excellent time management skills will enable you to partner effectively with Fleet, Safety, Finance, IT, and other stakeholders. Your goal will be to implement strategies that enhance productivity, cost-effectiveness, and safety.
WHAT YOU WILL BE DOING
Fixed Assets Management
Serve as the “Power User” for the Capital Asset Database and various Fleet software platforms.
Partner with Accounting to ensure timely payment of invoices, accurate depreciation schedules, and proper application of proceeds from asset disposals.
Ensure compliance with California DOORS / CARB regulations.
Guide Operations Support Specialists in generating fleet compliance and maintenance scorecards, scheduling GPS unit installations, reviewing fuel card data, conducting driver audits, maintaining driver documentation, coordinating annual DOT inspections, and tracking assets over $1,500.
Financial Support
Ensure accurate reconciliation of invoices with Accounting, including:
WEX Fuel consumption
Fleet Complete GPS
Fleetio DOT tracking
Mike Albert Fleet maintenance
Procurement
Coordinate with IT to publish cellular data consumption reports for field review.
Collaborate with Division Vice Presidents to maintain correct inventory selection with uniform suppliers.
Ensure the Safety Supplier is adequately stocked with seasonal high-demand PPE inventory.
Partner with the Director of Safety to maintain an effective Boot Program for branches.
Track and review annual National Account contracts, ensuring proper allocation of rebate checks.
Maintain the Vendor Relationship program in collaboration with all stakeholders and execute the annual leadership meeting Vendor Showcase.
Safety
Partner with the Director of Safety to publish monthly scorecards and assist in producing AON annual reports.
Systems Administration
Administer systems including:
Mike Albert vehicle service management
Fleetio DOT compliance
Fleet Complete GPS
WEX fuel consumption
UniFirst uniform portal
Ritchie Brothers/Iron Planet equipment reseller portal
Ford / Tesla OEM portals
Benefits
Join our team and enjoy a strong benefits package along with a supportive and dynamic work environment:
Competitive base salary
Team based profit sharing program
401K for all employees with 3.5% company match
Medical, dental, and vision coverage
Paid Time Off Policy + 9 corporate holidays
This opportunity has a base range that represents a full-time annual salary of $(phone number removed) (commensurate with experience).
WHAT YOU WILL BE DOING
Fixed Assets Management
Serve as the “Power User” for the Capital Asset Database and various Fleet software platforms.
Partner with Accounting to ensure timely payment of invoices, accurate depreciation schedules, and proper application of proceeds from asset disposals.
Ensure compliance with California DOORS / CARB regulations.
Guide Operations Support Specialists in generating fleet compliance and maintenance scorecards, scheduling GPS unit installations, reviewing fuel card data, conducting driver audits, maintaining driver documentation, coordinating annual DOT inspections, and tracking assets over $1,500.
Financial Support
Ensure accurate reconciliation of invoices with Accounting, including:
WEX Fuel consumption
Fleet Complete GPS
Fleetio DOT tracking
Mike Albert Fleet maintenance
Procurement
Coordinate with IT to publish cellular data consumption reports for field review.
Collaborate with Division Vice Presidents to maintain correct inventory selection with uniform suppliers.
Ensure the Safety Supplier is adequately stocked with seasonal high-demand PPE inventory.
Partner with the Director of Safety to maintain an effective Boot Program for branches.
Track and review annual National Account contracts, ensuring proper allocation of rebate checks.
Maintain the Vendor Relationship program in collaboration with all stakeholders and execute the annual leadership meeting Vendor Showcase.
Safety
Partner with the Director of Safety to publish monthly scorecards and assist in producing AON annual reports.
Systems Administration
Administer systems including:
Mike Albert vehicle service management
Fleetio DOT compliance
Fleet Complete GPS
WEX fuel consumption
UniFirst uniform portal
Ritchie Brothers/Iron Planet equipment reseller portal
Ford / Tesla OEM portals
Benefits
Join our team and enjoy a strong benefits package along with a supportive and dynamic work environment:
Competitive base salary
Team based profit sharing program
401K for all employees with 3.5% company match
Medical, dental, and vision coverage
Paid Time Off Policy + 9 corporate holidays
This opportunity has a base range that represents a full-time annual salary of $(phone number removed) (commensurate with experience).
Reference: 202106670
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