Job Description

Brightspeed has an exciting opportunity for an Office Coordinator to join our team! Reporting to the Manager, Real Estate, You will be an integral part of the team by ensuring that the Brightspeed office is running efficiently. You are self-motivated, supporting customers and employee’s by providing resources, supplies and guidance in our office space. You enjoy a fast-paced environment and creative problem solving. You are phenomenal at developing your own process that keeps you organized and on schedule, while ensuring customers and employees are cared for. You are ready to lend a hand to others and happy to do what it takes to support the team. This is an in-office role based the support and responsibilities defined for this position.

As Office Coordinator, your duties and responsibilities will include: 

Ensure overall efficient, effective operation of the corporate HQ offices

Manage reservation systems for conference space, office space, and any other space available to reserve

Direct traffic, understanding who is in the office on any given day and where they are

Serve as receptionist to greet, direct and orient employees and guests who are in the office any given day

Ensure supplies are available (office, kitchen, etc.)

Ensure common space (conference rooms, break room, touch downs, etc.) are straightened up before/after meetings to maintain neat appearance

Coordinate with property manager on relevant needs/issues

 Help troubleshoot AV issues as needed

Ordering catering for events as needed

Oversee meeting/events coordinator

Occasionally greet and admit visitors to our building

Provide input to improve the overall operations and security of our HQ office