Job Description

AECOM is seeking an Administrative Assistant to be based in our Seattle, WA office. 

AECOM is one of the nation's leading infrastructure firms with opportunities to work with a wide variety of clients on engineering, and design projects. AECOM is proud to provide our employees with exciting, challenging projects. The appropriately qualified applicant will be able to demonstrate a positive can-do attitude, is customer focused, a critical thinker and problem solver and ready to apply their knowledge and skill sets in order to establish a rewarding, long-term career.

Job Responsibilities:

Provides general and project administrative support to one or more managers and multiple projects within a group, office or business unit including some of or all of the following: prepares or proofs correspondence, forms, spreadsheets, or documents, schedules meetings, makes travel arrangements, prepares expense reports, and reviews emails for actions.

Manages correspondence with clients, external consultants, and internal discipline leads.

Creates, reviews, and manages reports, documentation, and spreadsheets.

Develops and updates logs, and project records (project file) following established procedures.

Assists with review of invoices and maintaining billing rate records.

Prepares and reviews meeting agendas and minutes, and coordinates between leaders within multiple offices for meetings and project reviews.

Familiar with standard concepts, practices, and procedures within the architecture, engineering, design and consulting fields.

Relies on experience and judgment to plan and accomplish goals.

Uses Word, Excel, PowerPoint, Outlook, and other programs to accomplish work.

Works under general supervision. 

Able to work normal business hours in the office a minimum of three days per week. This is not a fully remote position.