Nelson Permanent Placements are currently recruiting for a Administrator with the Fleet team to work for our client who operate in the Engineering industry. Our client is a well-established and reputable business who operate nationally and have a number of blue chip clients.

Responsibilities:

* Day to day administration of processing order and raising invoices in a timely manner

* Monitoring projects for inconsistencies and report to the relevant project manager

* Supporting project managers in project reconciliation

* Ensuring client purchase order numbers are obtained against orders and applied to invoices

* Resolving any invoice rejections and customer queries

* The prompt and accurate raising of notification of orders from the notification system onto the Project Management (Invoicing) System.

* Allocating quote numbers and reviewing on a regular basis ensuring quotes are updated to relevant fields to show when accepted, declined or still in progress.

* Drawing up quotations for all reactive works.

* Ensuring all invoicing is completed on Project Management (Invoicing) System in accordance with business financial cut off deadlines

* Ensure all notification of orders have sufficient purchase order coverage from the client

* Input and maintenance of data records within spreadsheets and systems in accordance with company policy and process

* Ensure all relevant documents/correspondences are saved correctly within specific drives, directories and files

* Receive and respond to telephone and/or email queries from clients and internal departments in a timely manner

* Greet & sign in visitors, arrange refreshments & manage meeting room calendar.

* Maintaining vehicle service, maintenance, MOT, Tax and V5 records and documents.

* Processing driving for work applications and carrying out employee driving licence checks in accordance with company policy

* Co-ordination and application of fines again employees and analysis of trends

* Administering and co-ordinating issue of new and replacement vehicles

* Co-ordinating and administering the scheduled service and maintenance of company vehicles

* Co-ordinating and administering the repair of company vehicles

* Negotiate and establish repair cost or parts pricing with commercial vendors.

* Arrange hire vehicles as required

* Collation and analysis of information to include:

*

* Mileage and fuel costs

* Service schedules and maintenance histories

* Car availability and vehicle locations

* Process purchase requisitions and invoices associated with company vehicles

* Maintain company fleet records and documentation in accordance with company policy, legislative, health and safety requirements

Skills:

Strong customer service skills

A positive “can do” attitude

Must be enthusiastic and self-motivated

Good numeracy and analytical skills

Excellent computer and keyboard skills

Excellent verbal and written communication skills

Ability to collate data and format reports as required

Excellent time management and organisational skills

Ability to work without supervision; use own initiative and solve problems

Keen eye for accuracy and attention to detail with a methodical approach

Works well under pressure with ability to prioritise workload, multitask and deliver to deadlines

How to apply:

Please send your CV to the email address detailed below. Should you wish to discuss other opportunities in your area, you are welcome to contact our friendly recruitment team.

This vacancy is being advertised on behalf of Nelson Permanent Placements Ltd. The services of Nelson Permanent Placements Ltd are that of an Employment Agency.

Please be advised that our client can only accept applications from candidates who have a valid legal permit or right to work in the United Kingdom.

Potential candidates who do not have this right or permit, or are pending an application to obtain this right or permit should not apply as your details will not be processed