Talent Operations Coordinator - Remote
Posted on Sep 20, 2024 by Informa Connect
New York County, NY
Admin & Secretarial
Immediate Start
Annual Salary
Full-Time
- Remote
Job Description
As Talent Operations Coordinator at Fan Expo HQ, you will join an exceptional team of event professionals responsible for the planning and execution of all aspects of celebrity appearances at Fan Expo events.
What you’ll do
Your portfolio will include 5-6 events of varying scale across North America. Reporting to our Talent Operations Manager, your responsibilities will include (but are not limited to):
Main operations point of contact for Talent Agents
Gathering travel details and plans for 15-100 guests per event
Negotiating flight options for each guest, based on contracted requirements and guest schedule restrictions, while maintaining an eye to budgets
Gathering Guest operational requirements, eg. onsite support needs (Guest Liaison, Cashier, Line Control), ADA requirements, dietary restrictions
Book all Guest and Staff travel
Work with our travel agency partner to book flights
Develop a list of reimbursements to be paid at the show
Manage event’s hotel room block
Develop and manage rooming lists for each hotel (3-5 properties with potential for over 500 room nights per show), working with show managers and Talent Operations Manager to take best advantage of promotional rates or complimentary amenities or perks offered at each property
Update Housing Managers at each property regularly as flight schedules and guest needs change
Review hotel invoices and ensure accuracy of billing
Coordinate Guest logistics
Track all flight and hotel details in our event management software
Generate travel and event itineraries for each guest, including flight, hotel, ground transportation information and event schedule
Work closely with Transportation Manager to ensure all ground transportation needs are met
Update Talent Operations Manager on any guest appearance changes or non-contracted requests
Prepare badge lists and welcome packages for each agency
Ensure the on-site execution of all Guest operational requirements
Show On-site Support
Attend up to 11 events per yearAct as the main source of onsite support to our guests and travellers during your portfolio of shows
Provide additional support to the lead Talent Operations Coordinator at up to 4 additional shows per year
Work with our Travel Agency Partner to resolve last minute travel issues (eg. Flight cancellations)
As Talent Operations Coordinator at Fan Expo HQ, you will join an exceptional team of event professionals responsible for the planning and execution of all aspects of celebrity appearances at Fan Expo events.
What you’ll do
Your portfolio will include 5-6 events of varying scale across North America. Reporting to our Talent Operations Manager, your responsibilities will include (but are not limited to):
Main operations point of contact for Talent Agents
Gathering travel details and plans for 15-100 guests per event
Negotiating flight options for each guest, based on contracted requirements and guest schedule restrictions, while maintaining an eye to budgets
Gathering Guest operational requirements, eg. onsite support needs (Guest Liaison, Cashier, Line Control), ADA requirements, dietary restrictions
Book all Guest and Staff travel
Work with our travel agency partner to book flights
Develop a list of reimbursements to be paid at the show
Manage event’s hotel room block
Develop and manage rooming lists for each hotel (3-5 properties with potential for over 500 room nights per show), working with show managers and Talent Operations Manager to take best advantage of promotional rates or complimentary amenities or perks offered at each property
Update Housing Managers at each property regularly as flight schedules and guest needs change
Review hotel invoices and ensure accuracy of billing
Coordinate Guest logistics
Track all flight and hotel details in our event management software
Generate travel and event itineraries for each guest, including flight, hotel, ground transportation information and event schedule
Work closely with Transportation Manager to ensure all ground transportation needs are met
Update Talent Operations Manager on any guest appearance changes or non-contracted requests
Prepare badge lists and welcome packages for each agency
Ensure the on-site execution of all Guest operational requirements
Show On-site Support
Attend up to 11 events per yearAct as the main source of onsite support to our guests and travellers during your portfolio of shows
Provide additional support to the lead Talent Operations Coordinator at up to 4 additional shows per year
Work with our Travel Agency Partner to resolve last minute travel issues (eg. Flight cancellations)
Reference: 202019160
https://jobs.careeraddict.com/post/95467134
Talent Operations Coordinator - Remote
Posted on Sep 20, 2024 by Informa Connect
New York County, NY
Admin & Secretarial
Immediate Start
Annual Salary
Full-Time
- Remote
Job Description
As Talent Operations Coordinator at Fan Expo HQ, you will join an exceptional team of event professionals responsible for the planning and execution of all aspects of celebrity appearances at Fan Expo events.
What you’ll do
Your portfolio will include 5-6 events of varying scale across North America. Reporting to our Talent Operations Manager, your responsibilities will include (but are not limited to):
Main operations point of contact for Talent Agents
Gathering travel details and plans for 15-100 guests per event
Negotiating flight options for each guest, based on contracted requirements and guest schedule restrictions, while maintaining an eye to budgets
Gathering Guest operational requirements, eg. onsite support needs (Guest Liaison, Cashier, Line Control), ADA requirements, dietary restrictions
Book all Guest and Staff travel
Work with our travel agency partner to book flights
Develop a list of reimbursements to be paid at the show
Manage event’s hotel room block
Develop and manage rooming lists for each hotel (3-5 properties with potential for over 500 room nights per show), working with show managers and Talent Operations Manager to take best advantage of promotional rates or complimentary amenities or perks offered at each property
Update Housing Managers at each property regularly as flight schedules and guest needs change
Review hotel invoices and ensure accuracy of billing
Coordinate Guest logistics
Track all flight and hotel details in our event management software
Generate travel and event itineraries for each guest, including flight, hotel, ground transportation information and event schedule
Work closely with Transportation Manager to ensure all ground transportation needs are met
Update Talent Operations Manager on any guest appearance changes or non-contracted requests
Prepare badge lists and welcome packages for each agency
Ensure the on-site execution of all Guest operational requirements
Show On-site Support
Attend up to 11 events per yearAct as the main source of onsite support to our guests and travellers during your portfolio of shows
Provide additional support to the lead Talent Operations Coordinator at up to 4 additional shows per year
Work with our Travel Agency Partner to resolve last minute travel issues (eg. Flight cancellations)
As Talent Operations Coordinator at Fan Expo HQ, you will join an exceptional team of event professionals responsible for the planning and execution of all aspects of celebrity appearances at Fan Expo events.
What you’ll do
Your portfolio will include 5-6 events of varying scale across North America. Reporting to our Talent Operations Manager, your responsibilities will include (but are not limited to):
Main operations point of contact for Talent Agents
Gathering travel details and plans for 15-100 guests per event
Negotiating flight options for each guest, based on contracted requirements and guest schedule restrictions, while maintaining an eye to budgets
Gathering Guest operational requirements, eg. onsite support needs (Guest Liaison, Cashier, Line Control), ADA requirements, dietary restrictions
Book all Guest and Staff travel
Work with our travel agency partner to book flights
Develop a list of reimbursements to be paid at the show
Manage event’s hotel room block
Develop and manage rooming lists for each hotel (3-5 properties with potential for over 500 room nights per show), working with show managers and Talent Operations Manager to take best advantage of promotional rates or complimentary amenities or perks offered at each property
Update Housing Managers at each property regularly as flight schedules and guest needs change
Review hotel invoices and ensure accuracy of billing
Coordinate Guest logistics
Track all flight and hotel details in our event management software
Generate travel and event itineraries for each guest, including flight, hotel, ground transportation information and event schedule
Work closely with Transportation Manager to ensure all ground transportation needs are met
Update Talent Operations Manager on any guest appearance changes or non-contracted requests
Prepare badge lists and welcome packages for each agency
Ensure the on-site execution of all Guest operational requirements
Show On-site Support
Attend up to 11 events per yearAct as the main source of onsite support to our guests and travellers during your portfolio of shows
Provide additional support to the lead Talent Operations Coordinator at up to 4 additional shows per year
Work with our Travel Agency Partner to resolve last minute travel issues (eg. Flight cancellations)
Reference: 202019160
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