Part time Receptionist/Administrator

East Malling

Salary £14,040

22.5 hours per week (Wednesday to Friday)

My client is currently recruiting for a part time Receptionist /Administrator to work for a small friendly Team based in East Malling

This job share position is for 22½ hours per week working 08.30am to 4.30pm, Wednesday to Friday. There is a necessity to be flexible and provide cover when the other part-time Receptionist is absent; up to full time hours of 8.30 am — 4.30pm, Monday -Friday. 5 weeks holiday per year plus Public Holidays (pro rata) and staff pension scheme.

Job Purpose:

Greeting visitors, managing the switchboard, franking external mail, opening and closing of premises, issuing security passes and ad-hoc administration tasks.

Main job activities

Answer all calls to the main reception, transferring the caller to the relevant person

Meet and greet all visitors to site and inform the relevant person of their arrival

Maintain phone directories for staff and tenants

Issue electronic gate key fobs and keeping accurate records

Sort all incoming mail and courier deliveries to Reception, informing recipients

Frank external mail for collection by Royal Mail, keep machine topped up and extract reports from the franking machine software

Assist with administration tasks for Short Courses and Tours

Operate intercom entrance gates

Take payments for personal franked mail, tenants’ key fobs, apple juice etc.

Point of liaison in the event of fire / emergency

Open up/lock up

Liaise with Property Managing agents on tenant related matters

Miscellaneous administration tasks e.g., filing, preparing visitor badges, data entry etc.

Liaise with the other Receptionist and temporary staff to ensure smooth handover

General administration duties as required

Job Requirements and Person Specification

General

Essential Elements:

Excellent communication skills

Smart appearance and professional manner

Good customer service skills

General office skills (keeping items in stock, labelling, filing etc.)

Special Skills

Essential Elements:

Familiarity with pc-based systems

Good working knowledge of Microsoft Word, Excel and Outlook

Ability to work unsupervised using own initiative and managing own workload

Ability to work as part of a team

Ability to solve problems within area of work/knowledge

Numerate

Excellent interpersonal skills

Desirable Elements:

Self-motivated with a calm and friendly disposition

Attainments

Essential Elements:

GCSEs in English and Maths or equivalent

Experience of dealing with the public and acting as the first point of contact

Personal Characteristics

Essential Elements:

Friendly and professional outgoing personality

Flexibility on working hours

Strong time keeping

Good organisational skills

Interpersonnel Recruitment is operating as an Employment Agency for our client for this particular role. By applying you give consent for your data to be handled and processed under GDPR Legislation for the purpose of your current employment search.

We are pleased to receive a significant number of applications for most roles advertised. We are therefore unable to respond to individual applicants unless shortlisted. If you have not been contacted within four weeks of the closing date you should assume you have not been shortlisted on this occasion.

Interpersonnel is an equal opportunities employer. All our current vacancies are on our website