Job Description

Position responsibilities include, but are not limited, to the following:

E-billing management assistance (email invoices to international branches, follow-up to ensure payment in a timely manner, assist with reconciliations liaising between vendors, the legal department and accounting)

Manage department files and records; plan, organize, and coordinate records maintenance, storage, preservation and disposition activities involved in the management of a wide variety of departmental records; and perform related work.

Contribute to team effort by accomplishing related results as needed

Oversee a wide variety of document coordination, accuracy, distribution and record-keeping

Organize, analyze and validate information

Prepare written reports and correspondence

Provide general office and administrative support to team

Bindering, indexing, copying, scanning and printing projects, providing post-scanning quality assurance to ensure batches are complete, accurate, and of a high quality

Manage department’s file digitization

Data entry and systems migration support

Supplies management

Facilities management and common area oversight

Technical computer and equipment liaison and troubleshooter

Assist with apostilles and legalizations

Collaborate with global team members

Support business process improvement initiatives and projects

Provide backup support to other administrative team members