Job Description

Primary Responsibilities/Essential Functions

Coordinates and assists with the new hire process, including assisting and ensuring new hires properly complete on-boarding paperwork, submitting and processing paperwork with appropriate personnel, creating new employee files, coordinating orientation, and supporting training efforts.

Responding to internal and external HR related inquiries or requests and provide assistance as needed.

Performs general administrative functions including, but not limited to, generating reports, maintaining employee files, processing HR data changes to employee records in Workday, completing logs and, processing required forms and worksheets, and maintaining HR data, forms, and documents.

Process verification of employment requests for all locations of the cotton platform.

Maintains Human Resource Information System records for multiple locations and complies reports from database for internal departments.

Tracks all leaves of absence, including worker’s compensation leave, FMLA leave and medical leaves for each location; obtains any required documentation and ensure smooth transfer of information to interested parties ensuring adherence to HIPAA and ADA requirements.

Serves as Timekeeper for the cotton platform utilizing Kronos timekeeping software; serves as backup timekeeper and subject matter expert for multiple locations.

Maintains personnel files, medical files, I-9’s and related materials for all employees at multiple locations ensuring files are kept complete and up-to-date.

Facilitates pre-employment screening for all applicants at multiple locations; assists HR Managers with coordinating pre-employment appointments, paperwork, and screening; prepares offer letters.

Support background checks for new hires and exit interviews/offboarding for terminations as needed.

Administers employee tuition reimbursement program, obtaining relevant documentation and submitting for approvals.

Maintains updated Job Descriptions for positions at multiple locations; updating as required with input for hiring manager and Human Resources Manager.

Maintain applicant flow data for office locations, working closely with the receptionist and HR Manager to ensure they are kept updated and accurately reflect activity.

Assist the cotton platform Human Resources Managers with recruitment activities. 

Processes invoices and follows up with AP / vendors as needed.

Perform all related responsibilities as required.