Smoker & Company LLC, a thriving CPA firm with multiple offices in Lancaster and Berks County is looking for several Administrative Assistants to join our team across our family of companies. As a member of Smoker & Company, you will be part of a family of companies that provide an array of business services such as collections, business consulting, wealth and property management (among others). The successful candidates will be responsible for providing administrative support to ensure efficient operation of the office. From scheduling meetings to coordinating travel arrangements for staff, the role is instrumental in our commitment to excellence and customer satisfaction.

Locations: Leola, Lancaster and Lititz

Responsibilities

Undertake the tasks of receiving calls, take messages, and routing correspondence

Manage the schedule, appointments, meetings, and travel arrangements

Data entry and filing

Complete office tasks such as keeping records, and managing databases

Oversee filing systems and maintain records of business-related entities

Type and prepare documents, including reports, presentations, and correspondence

Organize and book corporate events like travel arrangements and team building activities

Manage agendas, meeting minutes, and follow-up actions for regular internal and external meetings

Requirements

Proven work experience as an Administrative Assistant or similar role

Proficient in Microsoft Office, including Word, Excel, and PowerPoint

Proven ability to work efficiently, autonomously, and multitask with attention to detail

Demonstrated organizational skills with the ability to prioritize and manage competing demands

Excellent time management capabilities and ability to work within deadlines

Strong communication skills, both verbal and written, with attention to grammar and composition

Ability to maintain confidentiality when handling sensitive information.

Front desk experience helpful

Benefits

We offer benefits including health insurance, 401K, paid holidays and PTO!