As the Officer Administrator/Receptionist is responsible for the provision of all office administration and receptionist duties, facilitating the smooth running of the office, ensuring that all administration processes and systems work efficiently and effectively.

This role will require 5 days onsite in London City.

Key Responsibilities include:

Administration:

• Support the Office and Facilities manager to ensure smooth operations
• Relevant records are up to date, with an effective records management process, including archiving, storage and retrieval of data.
• Maintaining accurate records of all inventories, equipment, and assets.
• Manage all incoming and outgoing post for the Bank. Sorting and distributing mail to departments
• Coordinating appointments and meetings. Serving as the primary point of contact for all facility-related issues in the absence of the office manager.
• Helping the office manager in the planning and management of local office projects, moves and re-configurations
• Answering all incoming phone calls
• Booking of travel, transfers and accommodation as required in the absence of office manager.
• Liaison with Board Members administration staff overboard meeting arrangement in the absence of the office manager
• Monitors and ensures office housekeeping and cleanliness is delivered to highest quality level.

Receptionist:

• First point of contact for visitors to UBA (UK)offices. Manages the front desk of the bank. Greets visitors and record all incoming customers/suppliers.
• Fielding and directing of calls, post and other communications.
• Handling queries and complaints on the front desk. Providing information and resolving issues

Experience;

In-depth knowledge and experience of:

• Office and administration processes
• Procurement management and vendor relationship management
• Engagement with suppliers
• General experience and background experience for successful execution of the role
• Banking experience, particularly in a UK-based foreign owned Institution
• Stakeholder management and engagement with senior and board level
• Prioritisation and multi-tasking skills
• Relevant office administration experience
• Relevant H&S qualification (IOSH, NEBOSH etc.) or working towards.
• Microsoft office, Outlook, Excel and Powerpoint
• Previous experience as a Receptionist/Office administrator/Customer service would be advantage but not essential

Project People is acting as an Employment Business in relation to this vacancy.