Overview:

Affiliated Engineers, Inc. (AEI) is a leading, multidisciplinary consulting engineering firm and collaborative community of over 800 employees who plan, design, and deliver high-performance, innovative, and holistic engineering solutions — positively impacting society and advancing humankind.

Recognized in the Top 20 Engineering Firms and Top 3 Science and Technology Firms since 2000 by Building Design + Construction Magazine, AEI is dedicated to enhancing public health and improving patient outcomes, advancing revolutionary biomedical research, and enabling the next generation of scientific discovery and technological innovation through remarkable design and award-winning projects.

From collaborating with the California Air Resources Board to transform air quality in the world’s largest, zero net energy emissions testing facility to creating human-centric, technically advanced clinical environments that elevate communities — such as Healthcare Design Magazine's 2022 Design Showcase Winner, Sarasota Memorial Hospital in Venice, Florida — our work reflects the highest standards in sustainable design practices.  

As a Recruiting Coordinator in our Gainesville, FL office, you will help us empower our clients to achieve energy-efficient building solutions, save global environments, and create a better, greener future for all.

Here’s why we need you:

In this role, you will partner with our team of experienced Recruiters on the front lines on coordinating the flow of information between Recruiters, Candidates, and Internal clients.  You will be deeply involved in each stage of the hiring lifecycle ensuring all parties are engaged throughout the process.  You will help drive great hiring experiences by;

Participating in internal client intake meetings and posting jobs to corporate and external sites.

Identifying potential leads, prospects, and applicants to begin the recruitment process.

Working within our ATS (ICIMS) and CRM to drive hiring workflow requirements to meet KPI’s

Collaborating with experienced Recruiters on pipeline priorities and help adjust search efforts.

Coordinating the pre-interview and post-interview meetings and providing materials for both.

Identifying opportunities for improving candidate experience and scheduling efficiency.

Assisting in the scheduling and/or coordination of hiring manager, team and candidate activities as needed

Collecting, initiating, and executing reference checks on candidates in the hiring workflow.

Creating, managing, and sharing weekly reporting on active hiring workflows.

Expertise of our most successful Recruiting Coordinator:

This position requires experience supporting senior management in large, corporate environments or senior professionals in a professional services firm.

PC skills, including strong working knowledge of Microsoft Office and Outlook tools.

1+ years of recruiting coordinator, HR, or administrative experience

Effective skills to help you flourish:

Possess the ability to multitask, prioritize and complete a high volume of tasks and projects with little to no guidance.

Exceptional verbal and written communications skills and the ability to switch gears at a moment’s notice.

Demonstrate excellent judgment, discretion and sensitivity when dealing with high profile executives and confidential information.

Maintain a high degree of professionalism in dealing with senior professionals inside and outside the company.

Make smart and timely decisions; understand when to take ownership of a decision and when to involve other parties.

React with appropriate levels of urgency to situations and events that require quick response or turnaround.

Think ahead and troubleshoot; remove obstacles before they become problems

Have impeccable attention to detail.

Our dedication to you: 

AEI passionately invests in our brilliant talent by allowing for personal and professional growth through supporting clients like NASA; the National Institutes of Health and Cone Health System; the US Department of Homeland Security and US Department of Energy; and Stanford University and the California Institute of Technology.

Our flexible and collaborative work environment demonstrates our dedication to employee appreciation and collective commitment to excellence.

We provide the opportunity to serve the greater good of humanity through work on cutting-edge, state-of-the-art projects like Promega Corporation’s Kornberg Center, The University of Arizona’s Biomedical Sciences Partnership Building, AbbVie’s West Coast Oncology Hub, and BioMed Realty’s Gateway of Pacific.

Our culture encourages professional development while adhering to a set of core values that drive company and team decisions. Our commitment to these values – innovation and expertise, integrity, communication, quality, responsibility, opportunity, and growth – informs both project decisions and behavior amongst colleagues and clients

An exceptional benefits package (health, dental, vision) and a year-end bonus based on company profits, individual responsibility, and performance.

We provide the tools and a support system to ensure a thriving career. If this environment and opportunity to work on world-changing projects align with your goals, we would be thrilled to meet you. 

Come and collaborate with us!

To be considered, apply online at .

If you know other candidates that would excel at this position, please share this posting with them directly via email, or to your network on LinkedIn.

AEI is proud to be an EEO/AA Employer/Vet/Disabled.