Office Services Assistant
Posted on Sep 15, 2024 by Sidley Austin LLP
New York County, NY
Customer Service
Immediate Start
Annual Salary
Full-Time
Summary:
Provides assistance to the Office Services Manager regarding facilities management related matters.
Duties and Responsibilities:
Handles administrative functions which can include revising forms, memos, documents etc. for the Office Services Manager and Assistant Facilities Manager.
Responds to employee requests/complaints and communicates related issues best handled by building engineering staff via proprietary software. Performs follow-up functions to ensure problem resolution.
Coordinates daily facilities requests
Coordinates & documents repairs that are outside the scope of building engineers with appropriate vendors. Performs follow-up functions to ensure problem resolution.
Liaison with building management i.e. temperature complaints, freight reservations, etc.
Assists with planning and/or coordination of moves, equipment installations, etc.
Assigns visitor offices
Maintains shared departmental Outlook calendar.
Answers incoming calls for the Office Services Helpline.
Prepares and documents vendor invoices for manager approval.
Coordinates information for life safety, vacation schedules, etc.
Other duties as assigned.
New York Applicants (and roles reporting to New York): Salaries may vary by location. In New York, the estimated target salary range of this role is $61,000 – $72,000 in addition to bonus eligibility and a comprehensive benefit package. Salary determinations are made based on numerous factors, such as, but not limited to, the relevant market and the skill, experience, class or graduation year, and education of the selected candidate.
Qualifications:
To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email (current employees should contact Human Resources).
Education and/or Experience:
Required:
High school diploma or general education degree (GED)
Two years of general office experience
Thorough knowledge of Microsoft Word and Excel
Ability to type 40 wpm
Preferred:
Bachelor Degree
1 + years of facilities management experience
Working knowledge of Adobe Acrobat
Experience working with vendors that perform facilities management related services
Other Skills and Abilities:
The following will also be required of the successful candidate:
Strong organizational skills
Strong attention to detail
Good judgment
Strong interpersonal communication skills
Strong analytical and problem-solving skills
Able to work harmoniously and effectively with others
Able to preserve confidentiality and exercise discretion
Able to work under pressure
Able to manage multiple projects with competing deadlines and priorities
Sidley Austin LLP is an Equal Opportunity Employer
Provides assistance to the Office Services Manager regarding facilities management related matters.
Duties and Responsibilities:
Handles administrative functions which can include revising forms, memos, documents etc. for the Office Services Manager and Assistant Facilities Manager.
Responds to employee requests/complaints and communicates related issues best handled by building engineering staff via proprietary software. Performs follow-up functions to ensure problem resolution.
Coordinates daily facilities requests
Coordinates & documents repairs that are outside the scope of building engineers with appropriate vendors. Performs follow-up functions to ensure problem resolution.
Liaison with building management i.e. temperature complaints, freight reservations, etc.
Assists with planning and/or coordination of moves, equipment installations, etc.
Assigns visitor offices
Maintains shared departmental Outlook calendar.
Answers incoming calls for the Office Services Helpline.
Prepares and documents vendor invoices for manager approval.
Coordinates information for life safety, vacation schedules, etc.
Other duties as assigned.
New York Applicants (and roles reporting to New York): Salaries may vary by location. In New York, the estimated target salary range of this role is $61,000 – $72,000 in addition to bonus eligibility and a comprehensive benefit package. Salary determinations are made based on numerous factors, such as, but not limited to, the relevant market and the skill, experience, class or graduation year, and education of the selected candidate.
Qualifications:
To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email (current employees should contact Human Resources).
Education and/or Experience:
Required:
High school diploma or general education degree (GED)
Two years of general office experience
Thorough knowledge of Microsoft Word and Excel
Ability to type 40 wpm
Preferred:
Bachelor Degree
1 + years of facilities management experience
Working knowledge of Adobe Acrobat
Experience working with vendors that perform facilities management related services
Other Skills and Abilities:
The following will also be required of the successful candidate:
Strong organizational skills
Strong attention to detail
Good judgment
Strong interpersonal communication skills
Strong analytical and problem-solving skills
Able to work harmoniously and effectively with others
Able to preserve confidentiality and exercise discretion
Able to work under pressure
Able to manage multiple projects with competing deadlines and priorities
Sidley Austin LLP is an Equal Opportunity Employer
Reference: 200054046
https://jobs.careeraddict.com/post/95259462
Office Services Assistant
Posted on Sep 15, 2024 by Sidley Austin LLP
New York County, NY
Customer Service
Immediate Start
Annual Salary
Full-Time
Summary:
Provides assistance to the Office Services Manager regarding facilities management related matters.
Duties and Responsibilities:
Handles administrative functions which can include revising forms, memos, documents etc. for the Office Services Manager and Assistant Facilities Manager.
Responds to employee requests/complaints and communicates related issues best handled by building engineering staff via proprietary software. Performs follow-up functions to ensure problem resolution.
Coordinates daily facilities requests
Coordinates & documents repairs that are outside the scope of building engineers with appropriate vendors. Performs follow-up functions to ensure problem resolution.
Liaison with building management i.e. temperature complaints, freight reservations, etc.
Assists with planning and/or coordination of moves, equipment installations, etc.
Assigns visitor offices
Maintains shared departmental Outlook calendar.
Answers incoming calls for the Office Services Helpline.
Prepares and documents vendor invoices for manager approval.
Coordinates information for life safety, vacation schedules, etc.
Other duties as assigned.
New York Applicants (and roles reporting to New York): Salaries may vary by location. In New York, the estimated target salary range of this role is $61,000 – $72,000 in addition to bonus eligibility and a comprehensive benefit package. Salary determinations are made based on numerous factors, such as, but not limited to, the relevant market and the skill, experience, class or graduation year, and education of the selected candidate.
Qualifications:
To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email (current employees should contact Human Resources).
Education and/or Experience:
Required:
High school diploma or general education degree (GED)
Two years of general office experience
Thorough knowledge of Microsoft Word and Excel
Ability to type 40 wpm
Preferred:
Bachelor Degree
1 + years of facilities management experience
Working knowledge of Adobe Acrobat
Experience working with vendors that perform facilities management related services
Other Skills and Abilities:
The following will also be required of the successful candidate:
Strong organizational skills
Strong attention to detail
Good judgment
Strong interpersonal communication skills
Strong analytical and problem-solving skills
Able to work harmoniously and effectively with others
Able to preserve confidentiality and exercise discretion
Able to work under pressure
Able to manage multiple projects with competing deadlines and priorities
Sidley Austin LLP is an Equal Opportunity Employer
Provides assistance to the Office Services Manager regarding facilities management related matters.
Duties and Responsibilities:
Handles administrative functions which can include revising forms, memos, documents etc. for the Office Services Manager and Assistant Facilities Manager.
Responds to employee requests/complaints and communicates related issues best handled by building engineering staff via proprietary software. Performs follow-up functions to ensure problem resolution.
Coordinates daily facilities requests
Coordinates & documents repairs that are outside the scope of building engineers with appropriate vendors. Performs follow-up functions to ensure problem resolution.
Liaison with building management i.e. temperature complaints, freight reservations, etc.
Assists with planning and/or coordination of moves, equipment installations, etc.
Assigns visitor offices
Maintains shared departmental Outlook calendar.
Answers incoming calls for the Office Services Helpline.
Prepares and documents vendor invoices for manager approval.
Coordinates information for life safety, vacation schedules, etc.
Other duties as assigned.
New York Applicants (and roles reporting to New York): Salaries may vary by location. In New York, the estimated target salary range of this role is $61,000 – $72,000 in addition to bonus eligibility and a comprehensive benefit package. Salary determinations are made based on numerous factors, such as, but not limited to, the relevant market and the skill, experience, class or graduation year, and education of the selected candidate.
Qualifications:
To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email (current employees should contact Human Resources).
Education and/or Experience:
Required:
High school diploma or general education degree (GED)
Two years of general office experience
Thorough knowledge of Microsoft Word and Excel
Ability to type 40 wpm
Preferred:
Bachelor Degree
1 + years of facilities management experience
Working knowledge of Adobe Acrobat
Experience working with vendors that perform facilities management related services
Other Skills and Abilities:
The following will also be required of the successful candidate:
Strong organizational skills
Strong attention to detail
Good judgment
Strong interpersonal communication skills
Strong analytical and problem-solving skills
Able to work harmoniously and effectively with others
Able to preserve confidentiality and exercise discretion
Able to work under pressure
Able to manage multiple projects with competing deadlines and priorities
Sidley Austin LLP is an Equal Opportunity Employer
Reference: 200054046
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