POSITION RESPONSIBILITIES:

Answer telephones and provides appropriate information to callers, take messages and transfers calls; schedule appointments and meetings and maintain calendars;

Assist in coordination of conferences and special events. Activities may include preparing the agenda, arranging meeting facilities, making travel arrangements, and handling supplies and refreshments, as needed

Independently prepares non-routine correspondence for supervisor; Screen and route mail and documents;

Maintain records of expenditures; monitor budgets and notify supervisor of potential problems;

Assist in procurement and payment processes; utilize computer based programs to submit and track supply orders, requisitions, reimbursement forms for business expenses, vendor invoices, consultant agreements, work orders, etc.;

Prepare required paperwork for faculty and staff from recruitment through appointment.

Assist in the coordination of department/division related activities including but not limited to the grant application process, on-boarding of new personnel, volunteer applications, etc.;

Maintain office equipment (include managing service contracts for common equipment) and supplies inventory. Order supplies as needed;

Perform other related duties as assigned;

QUALIFICATIONS:

High School Diploma and 4+ years of administrative support experience are required. Equivalent combination of education and experience will also be considered

Skills and Competencies

Must possess strong knowledge of Microsoft Word, Outlook, and Excel. Basic knowledge of Power-Point. May use other web based programs as assigned

Must demonstrate good judgment, initiative and attention to detail

Must be able to effectively track time and resources to prioritize own work assignments

Must be able to work independently and produce quality work from conception to completion on assigned projects

Must possess strong customer service, communication and organizational skills

Must possess high degree of familiarity with College and departmental/ divisional policies, procedures and practices;

Uses independent judgment when responding to inquiries.

Hiring Rate:

$28.17

Post Probationary Rate:

$28.70

Job Rate:

$29.59

About Us:

This position will provide administrative support to the Department of Medicine in the Pulmonary and Cardiology Division.