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Administrative Assistant

Posted on Sep 20, 2019 by Harvey Nash IT Recruitment Switzerland

Zürich, Switzerland
Admin & Secretarial
Immediate Start
Annual Salary

For our client in Pfaffikon (Schwyz) we are looking for an Administrative Assistant for a 6-month contract.

Duration: 14/10/2019 to 13/04/2020

Location: Pfaeffikon (canton Schwyz)

Workload: 100%

About the role:
. Coordinate activities for designated Business Units
. Point of contact for ad hoc queries for appointed Business Units
. Reporting into both Heads of appointed BU
. Maintain a high level of organization of both BU's agenda, meetings, and department activities

. Daily organizational and administrative tasks (calendar, travel, meetings, visa issues, telcos, meeting minutes, travel settlements)
. Planning of both internal and external business meetings and workshops
. Support and backup for department accounting processes (opening POs, managing accrual, invoice processing) in collaboration with the brand managers
. Support execution in activity management (CRM), contact management
. Act as a coordinator of information and communication both within and between the central team and affiliates/partners
. Management and filtering of phone calls, mail and email, clarifying/highlighting required action, initiating internal investigations, response and required actions
. Welcome guests and business partners and handle any temporary organization they may need
. Participate in the planning and logistic support of external activities
. Organizing travel by booking accommodations and reservations needs as required
. Maintaining and entering information into databases
. Develop and refine administrative procedures using technology to streamline processes
. Prepare and issue presentation material
. Independently drive and complete assigned projects
. Timely delivery of tasks/full ownership of assignments
. Proactively pick up any tasks/issues as required
. Handling contracts/signatures, invoices
. Back-up for other Assistants

Skills and Competencies:
. Coordinates activities and provides the essential support to build and maintain our business operation and processes
. Continuously develops and communicates efficiencies for functional area.
. Able to stay calm in stressful situations
. Capable of working independently as well as in teams
. Take ownership for given responsibilities
. Excellent communication and organization skills
. Service minded, structured and open minded working style
. Very strong in communication and able to deliver a high working level
. Flexible, proactive, assertive, committed and reliable

Must Haves:
. 5 years of previous experience as an department assistant is required
. Experienced in Microsoft Office (Outlook, Word, Excel and PowerPoint)
. Practical business-oriented solution approach
. Fluent German and English both written and oral is mandatory; French is a plus

For further details please contact Beata Arciszewska:
email: (see below)

Reference: 759202009

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