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Administrative Assistant

Posted on Sep 20, 2019 by Harvey Nash IT Recruitment Switzerland

Zürich, Switzerland
Admin & Secretarial
Immediate Start
Annual Salary

Only English-written CVs will be accepted.

Please note that only selected candidates will be contacted.

For our client in Pfaeffikon (canton of Schwyz) we are looking for an Administrative Assistant for a 7-month contract.

Duration: 7 months

Start date: 15.10.2019 End date: 31.05.2020

Location: Pfaeffikon (canton of Schwyz)

Workload: 100%

Start: ASAP

Role objective:

    • Coordinate activities for GM and designated Team
    • Point of contact for ad hoc queries for appointed Team
    • Maintain a high level of organization of teams agenda, meetings, and activities

Major Accountabilities:

    • Daily organizational and administrative tasks (calendar, travel, meetings, visa issues, telcos, meeting minutes, travel settlements)
    • Planning of both internal and external business meetings and workshops
    • Act as a coordinator of information and communication both within and between the central team and affiliates/partners
    • Management and filtering of phone calls, mail and email, clarifying/highlighting required action, initiating internal investigations, response and required actions
    • Welcome guests and business partners and handle any temporary organization they may need
    • Support and backup for department accounting processes (opening POs, managing accrual, invoice processing)
    • Support the GM and local Leadership team, taking minutes of meetings, coordinate activities
    • Support the HR Business Partner in HR related activities and be an interface to the HR Admin team
    • Coordinate the Facility management activiries at the LOC/preparation for upcoming move etc.
    • Participate in the planning of external activities
    • Organizing travel by booking accommodations and reservations needs as required
    • Develop and refine administrative procedures using technology to streamline processes
    • Prepare and issue presentation material
    • Independently drive and complete assigned projects
    • Timely delivery of tasks/full ownership of assignments
    • Proactively pick up any tasks/issues as required
    • Handling contracts/signatures, invoices
    • Back-up for other Assistants

Skills and competencies:

    • Coordinates activities and provides the essential support to build and maintain business operation and processes
    • Continuously develops and communicates efficiencies for functional area.
    • Able to stay calm in stressful situations
    • Capable of working independently as well as in teams
    • Take ownership for given responsibilities
    • Excellent communication and organization skills
    • Service minded, structured and open minded working style
    • Trustful
    • Very strong in communication and able to deliver a high working level
    • Flexible, proactive, assertive, committed and reliable

Experience and Education:

    • 3 years of previous experience as assistant is required
    • Experienced in Microsoft Office (Outlook, Word, Excel and PowerPoint)
    • Practical business-oriented solution approach
    • Fluent German and English both written and oral is mandatory; French is a plus

We offer you a competitive salary and an interesting challenge in a well named company which will benefit your career.

If you are the person we're looking for please submit your application. We're looking forward to getting to know you.

Reference: 759202006

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