Senior Billing Coordinator
Posted on Sep 14, 2024 by Ropes & Gray LLP
Boston, MA
Legal
Immediate Start
Annual Salary
Full-Time
About Ropes & Gray:
Ropes & Gray is a preeminent, global law firm. The firm has been ranked in the top-three on The American Lawyer's prestigious "A-List" for seven years and is ranked #1 on (url removed) International's "A-List" in the U.K. - rankings that honor the "Best of the Best" firms.
The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, New York, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C.
The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring.
Ropes & Gray is an equal opportunity employer.
Overview:
The Senior Billing Coordinator ("SBC") is responsible for managing the unbilled and billed inventory for a portfolio of top revenue-producing clients and lawyers. This includes producing invoices for clients with complex billing arrangements, complying with applicable collection policies and adhering to outside counsel guidelines. The SBC will work closely with partners and their secretaries, other lawyers, client contacts and Finance staff to ensure the billing process is done in a timely and accurate manner and that client balances are paid on time.
Responsibilities:
Manage the billing process for a select portfolio of high profile lawyers/clients including detailed knowledge of applicable client terms, discount arrangements and lawyer and client preferences. Specifically, the SBC will ensure:
The billing process, from proformas to final billing is done accurately and timely in accordance to Firm standards and client guidelines
Client guidelines are documented, updated and complied with
E-billing issues are identified and promptly resolved, including addressing rejected invoices as well as working with attorneys and their secretaries to obtain LEDES IDs
Manage the unbilled inventory as well as any billed invoices that require revision for the assigned group of lawyers/clients:
Ensure consistent and regular communication with Billing Responsible Lawyers (BRLs) related to aged billed balances
Leverage secretaries and Finance management to escalate problem accounts
Make recommendations for write-offs of aged balances where appropriate
Ensure partners are achieving their billing incentives and the firm’s billing target
Keep matter arrangement coding current, including transactional codes and estimated bill dates
Clear temporary matters
Submit write-offs over $10K for approval
Update proforma statuses and finalize invoices in accordance with firm process
Clear Bill on Account (BOA)
Update Pricing team of any newly discovered alternative fee arrangements for review and ultimate disposition
Assist with the application of unidentified cash receipts
Create and maintain documentation of procedures, deadlines and other client and lawyer preferences related to billing
Review new matter notification emails and ensure matters in 3E are updated accordingly
Respond to information requests from lawyers, clients and administrative staff related to inventory levels, time and cost entries, billing reconciliations, outstanding receivables and cash receipts
Support client and partner requests for accrual information that is timely and accurate
Other related duties as assigned
Qualifications:
Bachelor’s degree preferred
Strong analytical, critical thinking and effective communication skills
A minimum of five years’ experience in a professional services environment using time and billing software such as Elite or Aderant
Provide superior customer service
Demonstrated proficiency with MS Excel, including advanced features such as vlookup, pivot tables and filters
Self-directed with a strong work ethic; capable of working independently with limited supervision
Ability to occasionally work outside of established business hours and adjust personal schedule to meet deadlines is required
Compensation and Total Rewards Package:
Ropes & Gray is proud to offer a comprehensive Total Rewards package to our business support team members. The firm also offers comprehensive health and well-being benefits, personal and professional development, career growth opportunities and a collegial and supportive culture. The anticipated pay range for this role is $69,000 - $103,000 in Boston, Chicago, and Washington D.C., $76,000 - $113,000 in San Francisco and Silicon Valley, and $72,500 - $108,000 in New York and Los Angeles, which represents our good faith and reasonable estimate of the starting salary range at the time of posting. In addition, this role is eligible for a discretionary bonus based on performance. The actual offered rate for this position will be determined based on job-related, non-discriminatory factors, including qualifications and experience, geographic location, education, external market data and consideration of internal equity.
Working Conditions:
This position requires hybrid on-site presence as an essential function of the role. Consistent and predictable on-site presence is required for ongoing business continuity, professional development and effective collaboration with colleagues and management.
Ropes & Gray is a preeminent, global law firm. The firm has been ranked in the top-three on The American Lawyer's prestigious "A-List" for seven years and is ranked #1 on (url removed) International's "A-List" in the U.K. - rankings that honor the "Best of the Best" firms.
The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, New York, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C.
The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring.
Ropes & Gray is an equal opportunity employer.
Overview:
The Senior Billing Coordinator ("SBC") is responsible for managing the unbilled and billed inventory for a portfolio of top revenue-producing clients and lawyers. This includes producing invoices for clients with complex billing arrangements, complying with applicable collection policies and adhering to outside counsel guidelines. The SBC will work closely with partners and their secretaries, other lawyers, client contacts and Finance staff to ensure the billing process is done in a timely and accurate manner and that client balances are paid on time.
Responsibilities:
Manage the billing process for a select portfolio of high profile lawyers/clients including detailed knowledge of applicable client terms, discount arrangements and lawyer and client preferences. Specifically, the SBC will ensure:
The billing process, from proformas to final billing is done accurately and timely in accordance to Firm standards and client guidelines
Client guidelines are documented, updated and complied with
E-billing issues are identified and promptly resolved, including addressing rejected invoices as well as working with attorneys and their secretaries to obtain LEDES IDs
Manage the unbilled inventory as well as any billed invoices that require revision for the assigned group of lawyers/clients:
Ensure consistent and regular communication with Billing Responsible Lawyers (BRLs) related to aged billed balances
Leverage secretaries and Finance management to escalate problem accounts
Make recommendations for write-offs of aged balances where appropriate
Ensure partners are achieving their billing incentives and the firm’s billing target
Keep matter arrangement coding current, including transactional codes and estimated bill dates
Clear temporary matters
Submit write-offs over $10K for approval
Update proforma statuses and finalize invoices in accordance with firm process
Clear Bill on Account (BOA)
Update Pricing team of any newly discovered alternative fee arrangements for review and ultimate disposition
Assist with the application of unidentified cash receipts
Create and maintain documentation of procedures, deadlines and other client and lawyer preferences related to billing
Review new matter notification emails and ensure matters in 3E are updated accordingly
Respond to information requests from lawyers, clients and administrative staff related to inventory levels, time and cost entries, billing reconciliations, outstanding receivables and cash receipts
Support client and partner requests for accrual information that is timely and accurate
Other related duties as assigned
Qualifications:
Bachelor’s degree preferred
Strong analytical, critical thinking and effective communication skills
A minimum of five years’ experience in a professional services environment using time and billing software such as Elite or Aderant
Provide superior customer service
Demonstrated proficiency with MS Excel, including advanced features such as vlookup, pivot tables and filters
Self-directed with a strong work ethic; capable of working independently with limited supervision
Ability to occasionally work outside of established business hours and adjust personal schedule to meet deadlines is required
Compensation and Total Rewards Package:
Ropes & Gray is proud to offer a comprehensive Total Rewards package to our business support team members. The firm also offers comprehensive health and well-being benefits, personal and professional development, career growth opportunities and a collegial and supportive culture. The anticipated pay range for this role is $69,000 - $103,000 in Boston, Chicago, and Washington D.C., $76,000 - $113,000 in San Francisco and Silicon Valley, and $72,500 - $108,000 in New York and Los Angeles, which represents our good faith and reasonable estimate of the starting salary range at the time of posting. In addition, this role is eligible for a discretionary bonus based on performance. The actual offered rate for this position will be determined based on job-related, non-discriminatory factors, including qualifications and experience, geographic location, education, external market data and consideration of internal equity.
Working Conditions:
This position requires hybrid on-site presence as an essential function of the role. Consistent and predictable on-site presence is required for ongoing business continuity, professional development and effective collaboration with colleagues and management.
Reference: 199208447
https://jobs.careeraddict.com/post/95179628
Senior Billing Coordinator
Posted on Sep 14, 2024 by Ropes & Gray LLP
Boston, MA
Legal
Immediate Start
Annual Salary
Full-Time
About Ropes & Gray:
Ropes & Gray is a preeminent, global law firm. The firm has been ranked in the top-three on The American Lawyer's prestigious "A-List" for seven years and is ranked #1 on (url removed) International's "A-List" in the U.K. - rankings that honor the "Best of the Best" firms.
The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, New York, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C.
The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring.
Ropes & Gray is an equal opportunity employer.
Overview:
The Senior Billing Coordinator ("SBC") is responsible for managing the unbilled and billed inventory for a portfolio of top revenue-producing clients and lawyers. This includes producing invoices for clients with complex billing arrangements, complying with applicable collection policies and adhering to outside counsel guidelines. The SBC will work closely with partners and their secretaries, other lawyers, client contacts and Finance staff to ensure the billing process is done in a timely and accurate manner and that client balances are paid on time.
Responsibilities:
Manage the billing process for a select portfolio of high profile lawyers/clients including detailed knowledge of applicable client terms, discount arrangements and lawyer and client preferences. Specifically, the SBC will ensure:
The billing process, from proformas to final billing is done accurately and timely in accordance to Firm standards and client guidelines
Client guidelines are documented, updated and complied with
E-billing issues are identified and promptly resolved, including addressing rejected invoices as well as working with attorneys and their secretaries to obtain LEDES IDs
Manage the unbilled inventory as well as any billed invoices that require revision for the assigned group of lawyers/clients:
Ensure consistent and regular communication with Billing Responsible Lawyers (BRLs) related to aged billed balances
Leverage secretaries and Finance management to escalate problem accounts
Make recommendations for write-offs of aged balances where appropriate
Ensure partners are achieving their billing incentives and the firm’s billing target
Keep matter arrangement coding current, including transactional codes and estimated bill dates
Clear temporary matters
Submit write-offs over $10K for approval
Update proforma statuses and finalize invoices in accordance with firm process
Clear Bill on Account (BOA)
Update Pricing team of any newly discovered alternative fee arrangements for review and ultimate disposition
Assist with the application of unidentified cash receipts
Create and maintain documentation of procedures, deadlines and other client and lawyer preferences related to billing
Review new matter notification emails and ensure matters in 3E are updated accordingly
Respond to information requests from lawyers, clients and administrative staff related to inventory levels, time and cost entries, billing reconciliations, outstanding receivables and cash receipts
Support client and partner requests for accrual information that is timely and accurate
Other related duties as assigned
Qualifications:
Bachelor’s degree preferred
Strong analytical, critical thinking and effective communication skills
A minimum of five years’ experience in a professional services environment using time and billing software such as Elite or Aderant
Provide superior customer service
Demonstrated proficiency with MS Excel, including advanced features such as vlookup, pivot tables and filters
Self-directed with a strong work ethic; capable of working independently with limited supervision
Ability to occasionally work outside of established business hours and adjust personal schedule to meet deadlines is required
Compensation and Total Rewards Package:
Ropes & Gray is proud to offer a comprehensive Total Rewards package to our business support team members. The firm also offers comprehensive health and well-being benefits, personal and professional development, career growth opportunities and a collegial and supportive culture. The anticipated pay range for this role is $69,000 - $103,000 in Boston, Chicago, and Washington D.C., $76,000 - $113,000 in San Francisco and Silicon Valley, and $72,500 - $108,000 in New York and Los Angeles, which represents our good faith and reasonable estimate of the starting salary range at the time of posting. In addition, this role is eligible for a discretionary bonus based on performance. The actual offered rate for this position will be determined based on job-related, non-discriminatory factors, including qualifications and experience, geographic location, education, external market data and consideration of internal equity.
Working Conditions:
This position requires hybrid on-site presence as an essential function of the role. Consistent and predictable on-site presence is required for ongoing business continuity, professional development and effective collaboration with colleagues and management.
Ropes & Gray is a preeminent, global law firm. The firm has been ranked in the top-three on The American Lawyer's prestigious "A-List" for seven years and is ranked #1 on (url removed) International's "A-List" in the U.K. - rankings that honor the "Best of the Best" firms.
The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, New York, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C.
The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring.
Ropes & Gray is an equal opportunity employer.
Overview:
The Senior Billing Coordinator ("SBC") is responsible for managing the unbilled and billed inventory for a portfolio of top revenue-producing clients and lawyers. This includes producing invoices for clients with complex billing arrangements, complying with applicable collection policies and adhering to outside counsel guidelines. The SBC will work closely with partners and their secretaries, other lawyers, client contacts and Finance staff to ensure the billing process is done in a timely and accurate manner and that client balances are paid on time.
Responsibilities:
Manage the billing process for a select portfolio of high profile lawyers/clients including detailed knowledge of applicable client terms, discount arrangements and lawyer and client preferences. Specifically, the SBC will ensure:
The billing process, from proformas to final billing is done accurately and timely in accordance to Firm standards and client guidelines
Client guidelines are documented, updated and complied with
E-billing issues are identified and promptly resolved, including addressing rejected invoices as well as working with attorneys and their secretaries to obtain LEDES IDs
Manage the unbilled inventory as well as any billed invoices that require revision for the assigned group of lawyers/clients:
Ensure consistent and regular communication with Billing Responsible Lawyers (BRLs) related to aged billed balances
Leverage secretaries and Finance management to escalate problem accounts
Make recommendations for write-offs of aged balances where appropriate
Ensure partners are achieving their billing incentives and the firm’s billing target
Keep matter arrangement coding current, including transactional codes and estimated bill dates
Clear temporary matters
Submit write-offs over $10K for approval
Update proforma statuses and finalize invoices in accordance with firm process
Clear Bill on Account (BOA)
Update Pricing team of any newly discovered alternative fee arrangements for review and ultimate disposition
Assist with the application of unidentified cash receipts
Create and maintain documentation of procedures, deadlines and other client and lawyer preferences related to billing
Review new matter notification emails and ensure matters in 3E are updated accordingly
Respond to information requests from lawyers, clients and administrative staff related to inventory levels, time and cost entries, billing reconciliations, outstanding receivables and cash receipts
Support client and partner requests for accrual information that is timely and accurate
Other related duties as assigned
Qualifications:
Bachelor’s degree preferred
Strong analytical, critical thinking and effective communication skills
A minimum of five years’ experience in a professional services environment using time and billing software such as Elite or Aderant
Provide superior customer service
Demonstrated proficiency with MS Excel, including advanced features such as vlookup, pivot tables and filters
Self-directed with a strong work ethic; capable of working independently with limited supervision
Ability to occasionally work outside of established business hours and adjust personal schedule to meet deadlines is required
Compensation and Total Rewards Package:
Ropes & Gray is proud to offer a comprehensive Total Rewards package to our business support team members. The firm also offers comprehensive health and well-being benefits, personal and professional development, career growth opportunities and a collegial and supportive culture. The anticipated pay range for this role is $69,000 - $103,000 in Boston, Chicago, and Washington D.C., $76,000 - $113,000 in San Francisco and Silicon Valley, and $72,500 - $108,000 in New York and Los Angeles, which represents our good faith and reasonable estimate of the starting salary range at the time of posting. In addition, this role is eligible for a discretionary bonus based on performance. The actual offered rate for this position will be determined based on job-related, non-discriminatory factors, including qualifications and experience, geographic location, education, external market data and consideration of internal equity.
Working Conditions:
This position requires hybrid on-site presence as an essential function of the role. Consistent and predictable on-site presence is required for ongoing business continuity, professional development and effective collaboration with colleagues and management.
Reference: 199208447
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