Estate Office Administrator
Permanent
Inverinate
Competitive
This role requires flexibility during our busy season with regards to hours and days worked.
Dedicated to providing a 6-star quality private concierge service to our
exclusive clients. UKME ensures that the properties, we maintain are presented
to the highest standard possible.
This is an exciting role for a talented individual who is looking for a new challenge, wants to join a fast paced and high performing team renowned for their approach and delivery of unparalleled service.
We are looking for an Estate Office Administrator to undertake the following duties on a day-to-day basis:
Key responsibilities
· Ensure all telephone queries are dealt with correctly
· Process all weekly attendance & time sheets & ensure that all files are updated
· Record annual leave & sick days, ensure files are up to date
· Process all purchase orders & invoices on the Proactis system
· Monitor all purchase orders & payments made on Proactis
· Maintenance of budget spreadsheets
· Prepare & balance petty cash
· Review & order all required office stationery
· Maintain all cattle & sheep records in line with Government & Estate requirements
· Maintain all annual Deer Cull & Count information records
· Ensure all staff training requirements are met & up to date in line with H&S
· Responsible for Estate vehicles, plant & equipment asset register's
· General filing, accounting, & day to day office duties
· Occasional cooking & food preparation for visitors & staff
· To adhere to organisational policies and procedures.
· To ensure a professional approach is undertaken in performing duties and interacting with clients, colleagues and external providers, with particular emphasis on maintaining departmental confidentiality.
· To always respect the nature of the company's business and adhere to strict code of conduct and confidentiality.
· To provide cover for colleagues in times of absence, such as annual leave.
Training and Development Responsibilities
* Proactis system
* Customer service and communication skills
* First Aid
* Health and Safety
Knowledge/Experience/Skills/Abilities
· Proven experience of administration in a quality driven service environment, such as hotel or Private Estate
· Proven relevant experience working in a 24/7 environment
· Proven organisational skills
· Able to demonstrate proven specialist hands on cleaning experience
· Health and Safety knowledge preferably gained through a recognised course
· Computer literate, with experience of Microsoft packages such as Word, Excel, Outlook
Personal Attributes
· A proactive, positive and professional approach
· A good, willing and hospitable approach to the job and guest.
Benefits
· Private healthcare
· Company pension scheme
· Season ticket loan
· Perks at work
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