Job Description

MAXISIQ is seeking a Subject Matter Expert (SME) Executive Administrative Assistant / Executive Secretary to provide expert-level executive support to senior leadership within the U.S. Army Rapid Capabilities and Critical Technologies Office (RCCTO). This is a full-time position that is located at Redstone Arsenal, AL with work that becomes available in the mid-December timeframe upon award.

Duties involved in this role 

Manage highly complex administrative functions, coordinating with key stakeholders, and overseeing executive-level operations with exceptional attention to detail.

Provide strategic administrative leadership, apply strong organizational skills, and the ability to manage highly confidential information with discretion.

Serve as a trusted advisor to leadership, offering insights and expertise on process improvements and executive office management.

Serve as the primary executive assistant to senior leadership, managing highly complex schedules, prioritizing meetings, and handling all aspects of travel coordination.

Act as a trusted advisor to senior executives, providing guidance on administrative processes and improving office operations for efficiency and effectiveness.

Manage executive communications, ensuring timely and clear communication between senior leadership, internal teams, and external stakeholders such as government officials, defense contractors, and military personnel. 

Lead the planning and execution of executive events, conferences, and workshops, including venue selection, catering, and all event logistics. 

Provide executive-level oversight of administrative processes, ensuring timely execution of projects and tasks that support the broader organization. 

Lead the management of the executive office, ensuring all administrative processes and operations run efficiently and effectively. 

Implement and oversee systems and processes to ensure optimal office operations, including records management, supplies, and technology.