Job Description

We are seeking a detail-oriented and organized Administrative Coordinator to provide essential office support to our technical teams. In this role, you will handle a variety of tasks that contribute to the efficient operation of our office. Your responsibilities will include responding to inquiries from both internal staff and external clients with standard correspondence and directing inquiries to the appropriate individual or department as needed. You will collect, review, update, and analyze data and prepare correspondence and other materials.

Front desk responsibilities:

Greeting visitors professionally, maintaining visitor logs, and ensuring a welcoming environment.

Receiving and directing incoming phone calls ensuring prompt message delivery.

Coordinate and organize business meetings, travel arrangements, and other activities.

Additional responsibilities may include:

Work closely with internal staff to update and maintain business files and documentation and review project reports for accuracy and completeness.

Review, update, and retrieve information in systems such as project files, contact lists, and team schedules.

Working with project managers to compile, format, and prepare contracts, letter agreements and utilize firm software to establish project structure.