Job Description

Purpose: The Human Resources / Payroll Administrator conducts the day-to-day processes related to supporting the HR and Payroll functions.  The HR/Payroll Administrator maintains employee data in the ADP portal, processes semi-monthly payroll and is the liaison to ADP (PEO), facilitates benefits administration, and is the first point of contact for employees with questions on benefits, time off, and payroll.    

Essential Duties & Responsibilities:  

Payroll & Benefits 

Ensures ADP portal is updated timely, accurately, and confidentially with all employee changes including new hires, terms, status changes, compensation, titles, etc.  

Prepares and submits semi-monthly payroll (2x / month) for the organization ensuring compliance with Federal and State wage and hour laws  

Takes the lead on Time & Attendance administration ensuring time off and timecards have been approved in ADP; provides training to managers and non-exempt employees 

Ensures our T & A policies in ADP match our policies in the Handbook, and conducts accrual audits 

Conducts administration of 401(k) reporting and remittance for payroll and employer contributions; as well as loans, distributions, enrollments, and contribution changes. Also supports the annual 401(k) Plan Audit. 

Provides support to employees with payroll and benefits questions and coordinates leaves of absence and Workers Compensation with ADP; coordinates STD claims with MetLife and Principal; administers LG Paid Family Leave Program 

Supports VP, HR on annual benefits open enrollment process 

Conducts and ensures required reporting takes place before deadlines for ACA, W-2’s, 401(k) 5500, EEO, CA Pay Data and OSHA-300.  (Partners with ADP on ACA and W-2’s; Partners with 401(k) provider on 5500). 

Continues to stay abreast of legislative changes related to pay and benefits and brings to manager, requirements and best practices 

General HR Administration 

Maintains employee electronic files, I-9’s and record retention program 

Updates company org-chart and LG Intranet 

Interprets HR policies and procedures for staff members and makes recommendations to HR colleagues for improvement  

Administers the employee separation process including but not limited to coordinating final pay via payroll, and guiding manager and employee through the exit process 

Coordinates tracking and filing of quarterly and annual reviews  

Develops procedures related to HR processes, ensuring smoothness of execution 

Runs ad hoc reports on HR and payroll data  

Conduct employment verifications 

May be required to perform other duties as assigned