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Administrative Expert

Posted on Sep 3, 2019 by Harvey Nash IT Recruitment Switzerland

Basel, Switzerland
Admin & Secretarial
Immediate Start
Annual Salary

For our client in Basel we are looking for an Administrative Expert for a 7-month contract.

Duration: 7 months

Start date: ASAP

End date: 30.04.2020

Location: Basel

Workload: 50%

Start: ASAP

Job Purpose:

Responsible to run independently global administrative processes, interface with company's country organizations, and headquarter global functions to effectively and efficiently support the mission and goals of the Global P&O Transformation Lead. Support in HR specific processes in a global context.

Major Accountabilities:

General administrative support to Global P&O Transformation Lead:
. Deals with complex administrative and organizational tasks independently
. Organization of meetings and videoconferences
. Making travel arrangements and handling travel expenses
. Email and phone call filtering, Invoice scanning
. Interface for external business partners & internal client groups
. Prepares presentations and contributes to content depending on subject
. Maintaining relevant functional Sharepoint/One Drive site if required * If required, acts as interface for the team members and coordinates their activities in an efficient and effective manner to optimize workflow in the team

HR specific support (when/where/if required):
. Support and coordination on Executive Searches and Assessments (in
particular with external providers)
. Support and coordination of Talent Management Processes
. Year End performance review process

. Support Global P&O Transformation Lead with creation of Purchase Orders, Intercompany Charges, Rebooks upon request
. If required, support with control of Budget (on monthly basis)

Special Projects:
. Participation and/or management in ad-hoc special projects when required


Commercial training (eg Swiss Association of Commercial Employees, business school) or equivalent


Good written and spoken English, Knowledge of other languages (eg German or French) is appreciated


. 3-5 years' experience in senior PA or equivalent role, ideally at pharmaceutical company
. Excellent IT and MS Office skills
. Analysis & synthesis of business information
. Cross-unit Collaboration
. Cross-Cultural Experience
. Operations Management and Execution

We offer you a competitive salary and an interesting challenge in a well named company which will benefit your career.

If you are the person we're looking for please submit your application. We're looking forward to getting to know you.

Only English-written CVs will be accepted.

Please note that only selected candidates will be contacted.

Reference: 751879486

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