Senior Document Controller

CV-Library

Posted on Jun 13, 2024 by CV-Library
Studley, Warwickshire, United Kingdom
Admin & Secretarial
Immediate Start
£25 - £25 Hourly
Contract/Project
We are seeking an experienced, Senior Document Controller for our clients project based near Redditch. (Candidates will need their own transport to site)
Ensure contracts meet the documentation requirements of the AMP7 Framework procedures, the company way, and STW procedures.
Champion the most efficient ways to reduce filing waste while maintaining accurate records.
Monitor project document control performance for all sites to ensure project documentation requirements are fulfilled from start to finish in an efficient and effective manner.
Management of framework level documents and filing systems.
Create and maintain the Document Control Management Plan
Assist with the creation and maintenance of Framework Management Plan and Information Execution Plans.
Ensure the MIDP and TIDP’s are fully utilised across the board.
Ensure the correct client Specifications, Design Manuals and Catalogues are available for all to use.
Ensure there is a standard, structured folder system with visual aids to prompt end users.
Maintaining and improvement of document management processes and systems
Scanning and uploading paper documentation onto internal IT Storage, with regular visits to sites responsible for on a regular basis to ensure kept up to date.
Ensure the correct naming conventions, META data and other attributes are used and maintained.
Register, track and distribute for approval all documentation submissions by the Contract teams.
Liaise with the Contract and Operational Teams to assist with ensuring that all procedural documents are submitted on time.
Manage access to our document control system for the Contract Team and Supply Chain.
Updating the relevant registers and trackers to ensure they are up to date with the required information including drawing numbers and creating the necessary hyperlinks.
Support the Contract Team by promoting the correct filing of relevant emails.
Support the Contract Team on their journey from new inexperienced internal storage system users to 'business as usual' as the main point of contact for related queries and guidance material.
Receiving, filing, and distributing incoming site mail if required
Ensure all paperwork is recorded when disposed of/archived on the relevant tracker.
Share good practice with the wider Document Control community in our drive for continuous improvement.
Knowledge of the requirements of IS09001 (Quality Systems) and IS(phone number removed) (Information Security)
Undertake regular audits on contract governance, deliverables, and key client deliverables.
Highlight upcoming deadlines and outstanding actions for the Contract Team
Assist with meeting and exceeding group and customer audit results.
Assist the Quality Manager in the implementation of quality assurance, continuous improvement and innovation including sharing practices with/from the wider group.
Conduct Quality audits both advisory and scored.
Maintain professional working relationships with the Project Team, Operations Team, Supply Chain and Client.
Participate in continual professional development, including that which will benefit others in the business as well as oneself.
Any ad-hoc tasks as requested by your line manager.
* Skills / Qualifications: Minimum of 4 years of experience in document control within an engineering or technical environment, preferably in a consultancy or project-based setting.,
* Candidate must have around 2yrs Line Management skills including objective setting and developing abilities as staff are reporting to this post. Highly organised with an attention to detail, ability to plan and prioritise the team’s workload and able to work effectively to deadlines., Strong communication skills with ability to be assertive particularly when enforcing minimum standards., Knowledge of industry standards, regulations, and compliance requirements related to document control.
* A thorough knowledge of using EDMS systems and IT, including the following: Information Exchange (CAPTURE) user Business Collaborator 7.4 administrator, ProjectWise, Asite, Microsoft Outlook, Word, Excel, PowerPoint, Teams, SharePoint & Visio, Good interpersonal skills and team worker
* Working Days: Mon, Tue, Wed, Thu, Fri
* Working Hours: 08:30 - 17:00 8.50 hrs a day
* Options for Hybrid are offered. 2 days from home 3 in the office

Reference: 221656796

https://jobs.careeraddict.com/post/92008397

This Job Vacancy has Expired!

CV-Library

Senior Document Controller

CV-Library

Posted on Jun 13, 2024 by CV-Library

Studley, Warwickshire, United Kingdom
Admin & Secretarial
Immediate Start
£25 - £25 Hourly
Contract/Project
We are seeking an experienced, Senior Document Controller for our clients project based near Redditch. (Candidates will need their own transport to site)
Ensure contracts meet the documentation requirements of the AMP7 Framework procedures, the company way, and STW procedures.
Champion the most efficient ways to reduce filing waste while maintaining accurate records.
Monitor project document control performance for all sites to ensure project documentation requirements are fulfilled from start to finish in an efficient and effective manner.
Management of framework level documents and filing systems.
Create and maintain the Document Control Management Plan
Assist with the creation and maintenance of Framework Management Plan and Information Execution Plans.
Ensure the MIDP and TIDP’s are fully utilised across the board.
Ensure the correct client Specifications, Design Manuals and Catalogues are available for all to use.
Ensure there is a standard, structured folder system with visual aids to prompt end users.
Maintaining and improvement of document management processes and systems
Scanning and uploading paper documentation onto internal IT Storage, with regular visits to sites responsible for on a regular basis to ensure kept up to date.
Ensure the correct naming conventions, META data and other attributes are used and maintained.
Register, track and distribute for approval all documentation submissions by the Contract teams.
Liaise with the Contract and Operational Teams to assist with ensuring that all procedural documents are submitted on time.
Manage access to our document control system for the Contract Team and Supply Chain.
Updating the relevant registers and trackers to ensure they are up to date with the required information including drawing numbers and creating the necessary hyperlinks.
Support the Contract Team by promoting the correct filing of relevant emails.
Support the Contract Team on their journey from new inexperienced internal storage system users to 'business as usual' as the main point of contact for related queries and guidance material.
Receiving, filing, and distributing incoming site mail if required
Ensure all paperwork is recorded when disposed of/archived on the relevant tracker.
Share good practice with the wider Document Control community in our drive for continuous improvement.
Knowledge of the requirements of IS09001 (Quality Systems) and IS(phone number removed) (Information Security)
Undertake regular audits on contract governance, deliverables, and key client deliverables.
Highlight upcoming deadlines and outstanding actions for the Contract Team
Assist with meeting and exceeding group and customer audit results.
Assist the Quality Manager in the implementation of quality assurance, continuous improvement and innovation including sharing practices with/from the wider group.
Conduct Quality audits both advisory and scored.
Maintain professional working relationships with the Project Team, Operations Team, Supply Chain and Client.
Participate in continual professional development, including that which will benefit others in the business as well as oneself.
Any ad-hoc tasks as requested by your line manager.
* Skills / Qualifications: Minimum of 4 years of experience in document control within an engineering or technical environment, preferably in a consultancy or project-based setting.,
* Candidate must have around 2yrs Line Management skills including objective setting and developing abilities as staff are reporting to this post. Highly organised with an attention to detail, ability to plan and prioritise the team’s workload and able to work effectively to deadlines., Strong communication skills with ability to be assertive particularly when enforcing minimum standards., Knowledge of industry standards, regulations, and compliance requirements related to document control.
* A thorough knowledge of using EDMS systems and IT, including the following: Information Exchange (CAPTURE) user Business Collaborator 7.4 administrator, ProjectWise, Asite, Microsoft Outlook, Word, Excel, PowerPoint, Teams, SharePoint & Visio, Good interpersonal skills and team worker
* Working Days: Mon, Tue, Wed, Thu, Fri
* Working Hours: 08:30 - 17:00 8.50 hrs a day
* Options for Hybrid are offered. 2 days from home 3 in the office

Reference: 221656796

CareerAddict

Alert me to jobs like this:

Amplify your job search:

CV/résumé help

Increase interview chances with our downloads and specialist services.

CV Help

Expert career advice

Increase interview chances with our downloads and specialist services.

Visit Blog

Job compatibility

Increase interview chances with our downloads and specialist services.

Start Test

Similar Jobs

Senior Document Controller

Cow Hill, Lancashire, United Kingdom

Senior Document Controller

Wigan, Greater Manchester, United Kingdom

Senior Document Controller

Wigan, Greater Manchester, United Kingdom

Senior Document Controller

Hinckley, Leicestershire, United Kingdom