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Football Administration Assistant

Posted on Aug 23, 2019 by Colchester United Football Club

Tiptree, Essex, United Kingdom
Admin & Secretarial
Immediate Start
£16k - £17k Annual

Job purpose:

  • To be accountable for the efficient and effective day to day administration in the Football Administration Office.
  • To support the Club Secretary and the Lead Academy Administrator with the administration relating to the First Team and the Academy.

Report to:

  • Club Secretary
  • Lead Academy Administrator

Roles and Responsibilities:

  • Assist Lead Academy Administrator with all academy age groups
  • Assist Club Secretary with First Team admin (health partners etc)
  • Weekly planner
  • Request and confirm scout requests for all age groups including first team.
  • Assist with academy registrations - school boys & trailists
  • Assist with de-registrations
  • Liaise with schools as and when required
  • Book elite centres, Shenfield and Colchester
  • Inductions - all induction paperwork, meetings
  • PMA
  • Stationary orders
  • Arrange all new starter docs for all Part Time & Full Time Staff members/liaise with HR
  • Arrange Scout ID cards for all new scouts
  • Ensure all spreadsheets and files are kept up to date and accurate (including single central record)
  • Ensure all staff timesheets are authorised and submitted before payroll deadline
  • Kit allocation and distribution
  • First Team away hotel bookings & away pack for Perry.
  • Health Partners - notifications and treatment request document
  • Minute meetings as and when required

Person Specification:

  • No previous experience of working in a football club is required but must have the desire to work in a fast paced and ever changing environment.
    Excellent organisational skills, and the ability to prioritise, meet deadlines and work on multiple tasks at once.
  • Flexibility for regular evening and weekend work.
  • Discretion, confidentiality and a good attention to detail.
  • Excellent communication skills, both verbal and written.
  • Staff must be aware of all Academy policies/procedures and rules/regulations, including those related to Safeguarding and Equality.


16k to 17k depending on experience

Reference: 748357536

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