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Assistant Project Manager

Posted on Aug 14, 2019 by Lessard Design

Vienna, VA 22182
Senior Appointments
Immediate Start
Annual Salary
Full-Time
Lessard Design is seeking an Assistant Project Manager!

GENERAL DESCRIPTION The Assistant Project Manager is responsible for the optimal technical and financial performance of their assigned project. Ensure quality of design process: plan, coordinate, and manage Contract Documents and assist in Construction Administration as necessary. Develop and implement Project Schedule and budget, promote effective client communications and negotiate addendums and change orders.

DUTIES AND RESPONSIBILITIES Perform an initial contract review to ensure full understanding of the requirements.
Assure that the following items are included in the written agreement:
  • Ensure accuracy in all communications with LDI s clients
  • Clear articulation of the work scope
  • Schedule of deliverables including description, due dates, standards of acceptance (i.e., number of revisions) and any additional information/documentation required in reports
  • Project start and completion time line
  • LDI compensation clause stating terms (hourly rates, fixed price, etc.), amount of compensation and collection date, as well as, the client contact authorized to make commitments, changes, sign-off, etc.
  • Billing information including invoice mailing location, required documentation and any special instructions
If any of the above items are not addressed, it is the Assistant Project Manager s responsibility to notify the assigned Supervisor and seek resolution. It is LDI s policy that ANY changes to ANY of the items above are to be submitted in written form and signed by authorized LDI representative and client representatives.
  • Provide documentation and any other required information to initiate and administer a project. This includes appropriate architectural and administrative staff data for generating a project number, task codes, etc.
  • Develop all work scopes and prepare working budgets for projects, subcontracts and all related addendums for submittal to Associate Principal or Principal, as appropriate
  • Develop a Project Schedule and Budget for each project assignment, secure approval, and manage project staff, subcontractors and resources
  • Prepare monthly Project Status Reports on the project s financial status, technical progress and schedules
  • Negotiate addendums and subcontracts
  • Assist in contract negotiations and budgets (consistent with company policies).
  • Staff kick off meeting
  • Client kick off meeting
  • Coordinate commitments of staff needed with overall studio schedule coordinator
  • Function as main communications conduit for clients regarding project requirements and communicate the information to all team members throughout the project s duration
  • Schedule project team meetings and communicate all technical and other project information to team members, across all disciplines
  • Perform project and quality control reviews to assure that the project exceeds client expectations
  • Provide thorough and accurate project filing and documentation (including both hard copy and electronic media)
  • Assist C.A. Group in reviewing and approving shop drawings, answer field questions and dispose all RFI s, FC s and CO s
  • Mentor team staff, provide technical assistance and serve as resource to the staff-at-large in specific areas of expertise
  • Provide all project staff members with accounting and budget information for an accurate recording of labor and expenses (accounting codes, project numbers, etc.)
  • Review all invoices for accuracy and contract compliance (project/contract number, address, format, content, etc.) and insure that invoices are properly submitted
  • Document and obtain all necessary change orders and addendums, in a timely manner. Handle contract changes before (not after) work/services are provided
  • Notify the Group Principal and CFO of any red flag issues which could involve claims against the company, its staff or its subcontractors
  • Collect payments for services rendered on a timely basis
  • Deliver projects within budgets at or above initial profit estimates
  • Develop new business with assigned clients and participate as requested in proposal development and presentations
  • Formally begin to manage the design team as well as staff members
QUALITIES
  • Demonstrates leadership skills with ability and willingness to face challenges, solve problems, and motivate others, while maintaining effective relationships with clients by meeting or exceeding their requirements and expectations
  • Must have a thorough understanding of state / local codes and accessibility requirements meeting state and federal standards
  • Ability to make effective and persuasive presentations on complex topics to employees, clients and top management
  • Good judgment and reasoning ability, enabling problem solving with the constant shifting of priorities and daily tasks
  • Self-motivated personality to take on projects and assignments
  • Ability to manage time, deadline oriented, and takes initiative (self-starter)
  • Ability to communicate both by oral and written English
  • Proven record in developing and maintaining client relationship
  • Develop skills in negotiation and dispute resolution
  • Keen observation and detail-orientated skills
  • Strong decision-making skills and responsibility for quality control of documents
  • Must possess intellect, integrity, and influencing skills required to build strong professional relationships at all organization levels
  • Strong organizational skills and disciplined accuracy are required.
  • The proven ability to exercise discretion and sound judgment
  • Strong aesthetic sense and interest in the arts
  • Solid track record in successful design projects
  • Knowledge of professional ethics, as applied to architecture
  • Strong working knowledge of allied design disciplines
EDUCATION and/or EXPERIENCE
  • Education: Bachelor of Architecture, or equivalent
  • Experience: Recommend 7 years minimum in Architecture
  • License: Recommended
  • Software Proficiency: Advanced skills in REVIT, MS Office required, Photoshop and/or InDesign a plus
  • Building Type: Wood-framed multi-family mixed-use high-density
Associated topics: chief program officer, cpo, manage, manager, management, monitor, product manager, project manager, relationship manager, task

Reference: 745248505

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