Office & Facilities Manager (50%)

Helvetica Partners Sarl

Posted on Apr 2, 2024 by Helvetica Partners Sarl
Zürich, Switzerland
Admin & Secretarial
Immediate Start
Annual Salary
Contract/Project

We are currently looking on behalf of one of our important clients for an Office & Facilities Manager in Zurich Canton. This role is on a contracting basis for 12 months with the possibility of extension.

Your Role:

  • Hold responsibility for the Management & Operations of an office environment (approx. 25 employees), ensuring it is clean, safe, productive, & well-maintained.
  • Oversee company facilities, coordinate maintenance & repairs, manage vendors & ensuring compliance with health & safety regulations.
  • Manage day-to-day office operations, including office supplies, mail & equipment.
  • Implement office policies & procedures.
  • Coordinate with an IT department on all office equipment.
  • Oversee company car administration.
  • Plan & manage facility central services such as reception, security, cleaning, waste disposal & parking.
  • Manage contract & price negotiations with office vendors, service providers & office lease.
  • Oversee the facilities & grounds to protect property & personnel against potential risks.
  • Inspect equipment to ascertain if tampering has occurred & reports irregularities.
  • Clear out & destroy an archive (old folders, etc.) that no longer needs to be kept.
  • Provide support with tenders - supplement documents, obtain information, etc.

Your Skills & Profile:

  • Proven experience as an Office Manager or Front Office Manager.
  • A good knowledge of office administrator responsibilities, systems & procedures.
  • Familiar with the basic principles of facility management.
  • Proficient in MS Office (particularly MS Excel & MS Outlook).

Your Profile:

  • Completed Higher Education, ideally focused on Business Administration, Facilities Management, or similar.
  • A high level of drive, accountability & responsibility.
  • Collaborative, confident, assertive, proactive, resilient, adaptable & positive.
  • Excellent time management, organizational & planning skills & very proficient in multi-tasking & prioritizing work within fast-paced environments.
  • Fluent German language skills (spoken & written to at least C1 Level) & business proficient English are mandatory requirements. Any French & Italian skills are advantageous.

Reference: 2742892803

https://jobs.careeraddict.com/post/89568901

This Job Vacancy has Expired!

Helvetica Partners Sarl

Office & Facilities Manager (50%)

Helvetica Partners Sarl

Posted on Apr 2, 2024 by Helvetica Partners Sarl

Zürich, Switzerland
Admin & Secretarial
Immediate Start
Annual Salary
Contract/Project

We are currently looking on behalf of one of our important clients for an Office & Facilities Manager in Zurich Canton. This role is on a contracting basis for 12 months with the possibility of extension.

Your Role:

  • Hold responsibility for the Management & Operations of an office environment (approx. 25 employees), ensuring it is clean, safe, productive, & well-maintained.
  • Oversee company facilities, coordinate maintenance & repairs, manage vendors & ensuring compliance with health & safety regulations.
  • Manage day-to-day office operations, including office supplies, mail & equipment.
  • Implement office policies & procedures.
  • Coordinate with an IT department on all office equipment.
  • Oversee company car administration.
  • Plan & manage facility central services such as reception, security, cleaning, waste disposal & parking.
  • Manage contract & price negotiations with office vendors, service providers & office lease.
  • Oversee the facilities & grounds to protect property & personnel against potential risks.
  • Inspect equipment to ascertain if tampering has occurred & reports irregularities.
  • Clear out & destroy an archive (old folders, etc.) that no longer needs to be kept.
  • Provide support with tenders - supplement documents, obtain information, etc.

Your Skills & Profile:

  • Proven experience as an Office Manager or Front Office Manager.
  • A good knowledge of office administrator responsibilities, systems & procedures.
  • Familiar with the basic principles of facility management.
  • Proficient in MS Office (particularly MS Excel & MS Outlook).

Your Profile:

  • Completed Higher Education, ideally focused on Business Administration, Facilities Management, or similar.
  • A high level of drive, accountability & responsibility.
  • Collaborative, confident, assertive, proactive, resilient, adaptable & positive.
  • Excellent time management, organizational & planning skills & very proficient in multi-tasking & prioritizing work within fast-paced environments.
  • Fluent German language skills (spoken & written to at least C1 Level) & business proficient English are mandatory requirements. Any French & Italian skills are advantageous.

Reference: 2742892803

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