Posted on Aug 1, 2019 by CV-Library
Aids executive in staff capacity by handling a wide variety of situations involving the administrative functions of the office that cannot be brought to the attention of the executive.
Advises individuals inside and outside the organization on the executive views on major policies or current issues facing the organization.
Contacts or responds to contacts from high ranking individuals who may be from large national or international firms and may involve unique situations, and each contact must be handled differently, using judgment and discretion.
Notes commitments made by executives during meetings and arranges for staff implementation.
On own initiative, arranges for staff members to represent organization at meetings and conferences.
Reads outgoing correspondence for executive approval and alerts writers to any conflicts or departure from policies or executive's viewpoints.
In executive's absence, ensures that requests for action or information are relayed to the appropriate staff member.
As needed, interprets request, helps implement action, and decides whether executive should be notified of important or emergency matters.
Analyzes unit operating practices, such as record keeping systems, forms control, office layout, suggestion systems, personnel and budgetary requirements, and performance standards to create new systems or revise established procedures.
Prepares reports including conclusions and recommendations for solution of operational and administrative problems.
Issues and interprets operating policies.
Coordinates collection and preparation of operating reports, such as budget expenditures, and statistical records of performance data.
May compose and sign correspondence for executive.
May serve as the executive's representative at meetings and express the executive's viewpoints at such meetings.Experience Needed
Multiple years experience as an EA or PA
Event management experience (planning company events eg christmas parties)
Diary management, expenses, travel planning
Assisted up to Director, MD or VP levelAllegis Group Limited operates as an Employment Business and Employment Agency as set out in the Conduct of Employment Agencies and Employment Businesses Regulations 2003. It is a company within the Allegis Group network of companies (collectively referred to as "Allegis Group"). Aerotek, Aston Carter, EASi, Talentis Solutions, TEKsystems, Stamford Consultants and The Stamford Group are Allegis Group brands. If you apply, your personal data will be processed as described in the Allegis Group Online Privacy Notice available at .
To access our Online Privacy Notice, which explains what information we may collect, use, share, and store about you, and describes your rights and choices about this, please go to .
We are part of a global network of companies and as a result, the personal data you provide will be shared within Allegis Group and transferred and processed outside the UK, Switzerland and European Economic Area subject to the protections described in the Allegis Group Online Privacy Notice. We store personal data in the UK, EEA, Switzerland and the USA. If you would like to exercise your privacy rights, please visit the "Contacting Us" section of our Online Privacy Notice at for details on how to contact us. To protect your privacy and security, we may take steps to verify your identity, such as a password and user ID if there is an account associated with your request, or identifying information such as your address or date of birth, before proceeding with your request. If you are resident in the UK, EEA or Switzerland, we will process any access request you make in accordance with our commitments under the UK Data Protection Act, EU-U.S. Privacy Shield or the Swiss-U.S. Privacy Shield