Posted on Aug 1, 2019 by CV-Library
To be responsible for the accounting function including all entries to the Sage finance system and all associated reconciliations.
Producing monthly management accounts pack and Balance Sheet reconciliation and providing departmental management information to relevant managers.
To carry out the full Customer/Supplier Payment cycle including raising sales invoices; obtaining supplier invoice authorisation; ensuring coding accuracy and payment received/made to terms.
Assisting Finance Manager with preparation of quarterly income and expenditure forecasts for departments; as well as monthly payroll checking; and data management for the pension schemes.
Ensuring all information is complete for financial year-end
Liaising with external auditors during the annual audit process.
Check and enter all income accurately and in a timely manner on to the accounting system (Sage).
Ensuring that cash and cheques received are correctly recorded and ready for weekly cash collection service.
Reconcile all bank accounts and petty cash account on a daily basis. Verify account balances against Sage and maintain the daily cash balances cash flow.
Deal with banking issues for any of the bank accounts, setup any electronic payments and send cheques payment to suppliers.
Ensure that the Company Credit card expenses are authorised, accurately coded and recorded on sage along with ensuring that payment of the card balance occurs on time. Reconcile all the payment records with monthly credit card statement.
Ensure petty cash payments are authorised and recorded accurately in Sage and a reconciliation kept in excel format. All petty cash vouchers are filed in daily order.
Maintain Fixed Asset Register.
Reconcile balance sheet accounts on a monthly basis.
Ensure supplier invoices are correctly coded, recorded accurately onto Sage and paid by due dates.
Ensure customer invoices are recorded accurately onto Sage and in a timely manner. Chasing for payment where necessary.
Complete month end process and prepare monthly management accounts. Alert the Finance Manager where income and expenditure varies to budget and find the reasons for the variation. Send out all department P&L to department managers and directors. Prepare other month end reports.
Under the supervision of the Finance Manager, prepare year-end schedules and prepare Audit file, deal with auditors queries during the audit period. Prepare and post trust year-end journals.
Update forecast schedule monthly and assist Finance Manager with preparation of quarterly income and expenditure forecasts for Trust.
Prepare VAT recovery scheme requirements on a monthly basis. Calculate partial claim percentage and combine the VAT return monthly statements to maximise recoverable VAT.
Participate in the Payroll processing stages. Ensure payments and deductions are accurate, third party payments and pension contributions are correct and payment of net pay will be achieved correctly.
Prepare payroll journal monthly for Hospice and ensure Trust payroll information is accurately input onto Sage.
Ensure that monthly pension contributions are reconciled to payroll reports, accurately notified to pension provider, recorded on Sage and paid on time. Monitor collection periods and investigate any under/over payment seeking resolution through pension bodies or by refund to employee.
Knowledge, Qualifications and Experience
Accounting and Finance Degree or Part Qualified ACCA/CIMA or with recent finance experience
Comprehensive knowledge of Accounting systems, software and procedures
Comprehensive knowledge of Preparation of Management accounts and Financial accounts
Advanced knowledge of Budgets preparation, forecasts and management reports
Advanced knowledge of double entry book keeping
Advanced knowledge of Excel
Experience in a Finance office including preparation of Month End and Year End accounts
Experience in Book keeping, accruals, prepayments, fixed assets register, bank reconciliation and cash handling
Working knowledge of Payroll and Pensions
£35k - £38k Annual
£35k - £45k Annual
£40k - £42k Annual
£30k - £40k Annual
£40k - £45k Annual
£40k - £40k Annual
£23k - £30k Annual
£40k - £45k Annual
£45k - £50k Annual
£30k - £30k Annual