infeurope is looking for an Administrative Specialist, for eu-LISA in Tallinn. Both Junior and Senior profiles are welcome.

Type of contract: Freelance (Tallinn permanent employment contract also possible)

Job description

• prepare documents such as reports, notes, letters, presentations and minutes of meetings, coordination and management of document flows;
• coordinate the flow of work in liaison with other staff members, units and departments involved, as well as with external parties;
• keep the agenda, organise and coordinate appointments, meetings for the units and departments;
• participate in planning and organisational work;
• assist in all planning, execution and monitoring processes;
• provide input to reports;
• organise and participation in events and workshops;
• provide support yo tasks related to communication.

Requirements for candidates

• higher education attested by a diploma;
• minimum 3 years of relevant professional experience, of which minimum 1 year of experience in administration or human resources or finance or communications or event management or security;
• ability to exercise professional discretion in a highly confidential work environment;
• proven strong level of personal integrity;
• supportive and helpful personality, with co-operative and service oriented attitude;
• good communication and interpersonal skills;
• ability to cooperate smoothly in the multicultural environment;
• very good English languages skill, Estonian language knowledge is considered as an asset.