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Accounts Payable Assistant

Posted on Jul 3, 2019 by CV-Library

Dublin, City of Dublin, United Kingdom
Call Center & Customer Service
Immediate Start
£33k - £35k Annual
Full-Time
Accounts Payable Assistant (Temporary Contract) - 9/10 months - Dublin

Salary: £33,000 - £35,000 Pro Rata

The Company:

Our Client is a well-established family business, who have grown from a small local builder to an international construction company. Now diversified into Consumer Products, Property and other investments in Ireland, U.K., Europe & the Middle East employing over 2000 people. Our Client has a reputation and a track record built around quality, reliability, partnership, integrity & trust.

The Role:

Reporting to the Team Leader, the successful candidate will work as part of the Healthcare Finance Team. The primary purpose of the role is to ensure that stock and non-stock suppliers are paid to terms, that supplier accounts are reconciled, employee expenses are coded, receipted and paid on a timely basis and that the bank accounts are reconciled as required. This role is a temporary maternity leave contract.

Role Responsibilities:

Transaction Processing

- New supplier/principal set up following approval by the business

- Process stock invoices and code to accounts payable (AP) ledger and general ledger (GL)

- Scanning all stock & non-stock invoices to the system ensuring complete transparency

- Process supplier payments to agreed terms using electronic banking and record in AP ledger and GL

- Approval process for non-stock invoices and code to general ledger (GL)

- Processing employee expenses through web expenses, ensuring all receipts are received, credit card statements are reconciled and each claim is coded to the correct GL account. Also ensure claims adhere to company policy

- Process debit notes, fully recording reason and coding accurately to the AP ledger and GL

- Monitor IC balances and ensure timely settlements. Liaise with financial accountants

- Monitor cash balances

Supplier and Bank Reconciliations

- Reconcile supplier accounts, matching payments in a timely manner to ensure ledger is up to date

- Reconcile bank accounts on a daily basis (or as required)

- Close reconciling items in a timely manner

- Escalate any material open items to the Team Leader for resolution

Reporting and Control

- Prepare monthly AP reports for the business e.g. top 10 suppliers by sales

- Review, follow up, and resolve aged GRNI items. Keep reporting team informed of any P&L or BS impact at review at monthly AP meeting

Business Support

- Respond to supplier requests /queries in a timely fashion to build and maintain supplier satisfaction

- Develop and maintain productive working relationship with finance , purchasing teams and stakeholders where required

- Provide specific management information on ad hoc basis

- Provide required support in VAT reconciliation process & Intrastat & Vies

People

- Plan work load effectively

- Fully contribute to transactions processing team meetings

- Drive own development in conjunction with line manager

Processes

- Continually strive to simplify and standardise accounts payable processes

- Participate in process improvement initiatives. Strive towards "best-in-class"

Projects

- Active engagement, as required, as new systems & accounting tools are rolled out

- Support group cash initiatives e.g. cash pooling, working capital optimisation

Essential Skills & Requirements:

- 2-3 years accounts payable experience

- Experience of, and ability to work to tight deadlines

- Excellent excel skills required

- Working in a service driven, customer focused environment

Competencies:

- Ability to work in a deadline driven environment

- Excellent organisation skills with ability to prioritise workload

- Excellent communication skills, both written and oral

- Team player with a positive "can do" attitude. Flexibility to "do what it takes" to get job done

- Proactive, flexible and interested to work in a changing, growing and demanding environment

Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us.

Additional Resources are an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003

Reference: 210342533