Executive Assistant (EA / PA)
Posted on Jul 2, 2019 by CV-Library
The Executive assistant (PA / EA) will primarily be responsible for providing PA support to two Executive Directors - The Executive Director of Finance, and the Chief Information Officer. The successful candidate will also provide support to the Exec Directors' direct reports and wider teams as and when required.
You would be reporting into the Exec Assistant Team Lead and working alongside a small team of hardworking EA's. This is a small but tight knit team who work together closely to provide exceptional service and you will be fully supported.
12% company pension contribution (3% from the individual)
Annual bonus scheme up to 10%
Private Medical Insurance
Health Care Cash Plan
25 days annual leave, plus bank holidays
Main responsibilitiesThis is a very busy and demanding EA / PA role which will allow the successful candidate to make a large impact on the organisation.
Duties are varied, but will include:
Diary management (outlook).
Attending meetings and taking/distributing minutes/action points.
Providing outstanding personal and confidential administrative and secretarial support.
Managing Exec/Board papers - distributing and uploading.
Supporting the Executive to manage their Divisional risk registers and audit points through to completion.
Ensuring that correspondence is responded to, and dealt with professionally and promptly.
To work to achieve close and harmonious relationships across the offices and departments in all aspects of the work, especially at the interface with other departments.
Maintaining a good level of knowledge of operational activities in the relevant departments, being able to update the Exec on key happenings.
Ideal candidateThis role is very demanding so we are looking for a candidate with demonstrable experience and skills in the following:
Stakeholder management, including at senior level
Intermediate MS office skills
Outlook, Word, Excel & PP
Previous PA/EA experience at Director level
Negotiation and persuasion skills
This is a full time, permanent EA / PA position, working 37.5 hours per week Monday - Friday. We are unable to consider applications from candidates who require part time or compressed hours.
Due to the urgency of this role we may commence interviews prior to the closing date so please do not delay in submitting your application.
About the companyMedical Protection Society (MPS) is the world’s leading protection organisation for doctors, dentists and healthcare professionals. We protect and support the professional interests of more than 300,000 members around the world, in countries as diverse as the United Kingdom, South Africa and Hong Kong.
We strive to be much more than a last line of defence by being at our members’ side at every step, offering support, advice and world-class defence. Membership provides access to expert advice and support together with the right to request indemnity for complaints or claims arising from professional practice.
We continue to invest in our team to ensure that we are delivering the best possible service for members. This was recognised in 2016 when we were awarded an Investors in People Silver award.
EA, PA, Exec assistant, Personal Assistant