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TIME AND ATTENDANCE PROGRAM COORDINATOR (ADMINISTRATIVE SERVICES)

Posted on May 18, 2019 by Arizona State University

Tempe, AZ 85287
Banking
16 May 2019
Annual Salary
Full-Time
Time and Attendance Program Coordinator (Administrative Services) Arizona State University Facilities Development and Management Campus: Tempe 52061BR Job Description: Facilities Development and Management, Administrative Services, seeks a Program Coordinator to provide division-wide services in the areas of Payroll/Time and Attendance and Student Employment. Salary Range: To be determined Close Date: 29-May-2019 Essential Duties: Perform Department Time Administrator (DTA) duties: prepare, distribute, gather, review and reconcile timesheets each biweekly pay period ensuring accuracy and compliance with university policies and employment laws (e.g., FLSA, FMLA). Perform data entry, and review/analyze timesheets and payroll transactions for accuracy. Maintain department employee timesheet and personnel files; create and maintain department forms; prepare and distribute various payroll reports and communications. Coordinate student employment by consulting with department hiring officials to develop job postings, schedule interviews, conduct reference checks and finalize the hiring process. Answer routine questions to management and staff on university policies and procedures. Liaison with other university departments (e.g. Financial Services, Human Resources). Utilize computer to access and maintain information in PeopleSoft, Kenexa BrassRing, Excel, Word, and Access. Maintain confidential information and records and adhere to record retention policies. Communicate effectively with supervisors to obtain needed information; respond verbally or in writing to inquiries. Provide back-up support to other unit staff; assist with special projects. Establish and maintain effective working relationships and work in a team environment. Ability to communicate verbally, read, write, see and hear to perform essential functions of the job. DAYS AND SCHEDULE: Monday-Friday 8:00 a.m. - 5:00 p.m. Minimum Qualifications: Bachelor's degree in field appropriate to area of assignment AND two years administrative/coordinator program experience; OR, Six years of progressively responsible administrative/coordinator program experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved. Desired Qualifications: Experience: Payroll processing (e.g. data entry, pay adjustments, termination payouts, overtime calculations, analyzing payroll data). Reconciling time and attendance records. Coordinating employment/recruitment activities (e.g. developing job postings, developing interview questions, evaluating applicants, background verification, and reference checks). Using on-line recruitment software (e.g. Kenexa BrassRing) and HRIS (e.g. PeopleSoft). Using Microsoft Office (e.g., Word, Excel, Access, Outlook, PowerPoint). Filing and record management. Working within tight deadlines with attention to detail. Working independently and in a team environment, establish priorities and meet tight deadlines.. Demonstrated knowledge of: Payroll policies, practices and procedures. State and Federal regulations (e.g., FLSA, FMLA). Evidence of effective verbal and written communication skills. Working Environment: Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse. Required to stand/sit for varying lengths of time and travel moderate distances to perform work. Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals. Department Statement: Facilities Development and Management measures performance expectations and seek candidates who are aware of, participate in, and encourage team support of Arizona State University's sustainability programs. The University has made an institutional commitment to lead by example through the sustainable operations of its campuses. By demonstrating exemplary practices and sharing solutions, ASU stimulates changes in individual, institutional, and corporate behaviors to create a more sustainable world. ASU offers tuition waiver (to include yourself, spouse and dependents), paid vacation and holidays, excellent benefit package, employee training and development opportunities, and an employee assistance program. Facilities Development and Management at ASU employment requires current eligibility to legally work in the United States. Facilities Development and Management will not be a sponsor for this position. This position is located at the University Services Building, 1551 S. Rural Road, Tempe, AZ (on Rural Road south of Apache Blvd). ASU Statement: Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 90,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe. ASU is a tobacco-free university. For details visit AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply. Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will be considered without regard to race, color, sex, religion, national origin, disability, protected veteran status, or any other basis protected by law. ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications. Background Check Statement: ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check. Instructions to Apply: Application deadline is 3:00PM Arizona time on the date indicated. Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. Work reference history information for 3 current and/or former supervisors will be requested at time of interview. Only electronic applications are accepted for this position. To apply please go to see Req Id# 52061BR or go directly to: #jobDetails=_5494 Category: Finance , Keywords: Time and Attendance Analyst

Reference: 708083664