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USASBE Associate Administrative Specialist

Posted on May 18, 2019 by University of Wisconsin-Whitewater Business Outreach

Whitewater, WI 53190
Admin & Secretarial
9 May 2019
Annual Salary
USASBE Associate Administrative Specialist - College of Business & Economics - 15496 ATTENTION:

The United State Association for Small Business and Entrepreneurship (USASBE) within UW-Whitewater's College of Business & Economics seeks an Associate Administrative Specialist.


USASBE is an inclusive community advancing entrepreneurship through bold teaching, scholarship, and practice. More information is available at The Associate Administrative Specialist will align the big picture with execution excellence every day. The specialist will work from USASBE's home office on the University of Wisconsin-Whitewater campus and occasionally travel to support the USASBE Annual Conference and other meetings.

Minimum Qualification(s): 3 years of experience in a business operations environment Desired Qualifications:

Bachelor's degree from an accredited universityFundraising support experience Knowledge, Skills and Abilities:

Excellent writing skills.Experience working/communicating/problem solving with senior level executives.Strong organizational skills.Ability to use Microsoft products, computer software, run reports and maintain accurate data.Able to plan meetings and events.Proven ability to work without close supervision.Must have the ability to lift at least 20 lbs. from the ground to waist level with or without reasonable accommodation.Ability and willingness to travel as position demands. (5% overnight travel)Ability to work outside standard hours as needed, including occasional evenings and weekends.Working knowledge and experience with event registrations system will be given favorable considerationWillingness and ability to be an active participant in following applicable safety rules and regulations including necessary training and drillsAbility to interact respectfully with people from diverse socioeconomic, cultural and ethnic backgrounds RESPONSIBILITIES:

Under the supervision of the Executive Director, the USASBE Associate Administrative Specialist will:

Provide administrative support for office operationsProvide accounting and financial supportProvide excellent customer service to the Executive Director, Board of Directors, Members and SponsorsServe as lead for student employeesSupport meeting preparation, internal communications and key projects such as the annual conferenceEngage in professional development / apply knowledge gained to the performance of key duties DEPARTMENT INFORMATION:

USASBE members continually deliver against that mission to advance small business owners and entrepreneur's ability to learn the very things that are foundational to the pursuit and achievement of the American Dream.

UW-Whitewater is the largest regional comprehensive university within the UW System and enjoys a reputation as a high quality residential campus located near the scenic Kettle Moraine State Forest in southeastern Wisconsin. UW-Whitewater is situated on 400 acres of land and has an annual budget of more than $219 million. UW-Whitewater is located in the community of Whitewater, which has 14,622 residents and is within convenient driving distance to the metropolitan areas of Madison, Milwaukee and Chicago. The university enrolls more than 12,000 students in more than 50 majors housed within four academic colleges. UW-Whitewater also offers 16 master's degrees and a Doctorate in Business Administration. It has a special mission within the UW System to serve students with disabilities and, as such, embraces the principles of universal design and is one of the most accessible campuses in the state. UW-Whitewater is a Division III NCAA university and member of WIAC. The campus has over 200 student organizations and is a vital economic engine for southeastern Wisconsin. As of July 1st 2018, UW-Rock County officially became a part of UW-Whitewater! The UW-Whitewater at Rock County campus offers a highly respected academic program that enrolls about 1300 students. The campus is located in Janesville, a city of approximately 11,000 and about one half hour driving distance to Madison. As the College of Integrated Studies, the campus will primarily continue to serve freshman and sophomore students with goals of transferring to a four year institution.

UW-Whitewater is committed to seeking and sustaining a culturally and ethnically diverse campus environment, building a diverse faculty and staff with expertise and interest in serving students with diverse needs, backgrounds, ethnicities, abilities and other distinct characteristics in respectful, sensitive and understanding ways. The University of Wisconsin-Whitewater is an Equal Opportunity and Affirmative Action Employer, and actively seeks and encourages applications from women, people of color, persons with disabilities, and veterans.


The University of Wisconsin-Whitewater is part of the 26-campus University of Wisconsin System

Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a).

UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment.

All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills.

For UW-Whitewater Campus safety information and crime statistics/annual Security Report, If you would like a paper copy of the report please contact the UW-Whitewater Police at .

To learn more about UW-Whitewater's competitive benefits packages go to our: ALEX webpage, which is our interactive benefits decision support tool.


UW-Whitewater embraces AAC&U's LEAP principles and emphasizes student, staff and faculty participation in High-Impact Practices.The Office of Research and Sponsored Programs provides support for faculty scholarly and creative activities as well as other opportunities to apply for reassigned time and/or other resources to support research activities. UW-Whitewater faculty and staff also have access to technology transfer and research resources provided by WiSys.


University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.


Applications received by May 23, 2019 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact us at

For questions regarding the position, please contact:

Kristen Burton
Operations Manager, Business Outreach


Only complete application packages will be considered. A complete application includes online submission of the following documents:

ResumeLetter of InterestThree professional/supervisory references with contact information This Job ID is 15496 Who Are You?

A potential applicant who is NOT currently employed by the University of Wisconsin System, click Apply Now and type in the Job ID: Before you get started with the online application process, we recommend you preview the frequently asked questions (FAQs) by selecting the link below.

Category: Administrative , Keywords: Administrative Assistant

Reference: 708083522

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