Legislative Affairs Analyst
Posted on May 18, 2019 by Central Arizona Project
To research, analyze, develop and present CAP legislative policies and strategies; to implement CAP policies and strategies as required; to coordinate and manage report preparation; to assist with managing and planning legislative outreach efforts at the state and federal levels; to provide technical support of the Legislative Affairs division of the Public Affairs Department; and to coordinate and participate in special projects and other activities as directed.
CAP EMPLOYEE SUCCESS FACTORS: All employees are personally responsible for workplace safety, reliable attendance, and engaging in collaborative team efforts. Employees are expected to foster an environment of mutual respect, integrity and inclusiveness. Position Responsibilities ESSENTIAL FUNCTIONS & RESPONSIBILITIES (Essential Functions are not intended to be an all-inclusive list of responsibilities, duties and tasks. They are basic job duties that an employee holding the position must be able to perform with or without reasonable accommodation.)
1. General Research and Analysis:
Conduct complex research and analysis in support of the legislative division of the Communications and Public Affairs Department. Acquire information and technical data from internal and external sources. Determine information needs and track emerging issues potentially affecting CAP including federal and state issues, as well as policies and regulatory directives. Perform special studies and assignments as requested. Manage project deadlines.
2. Written Communications:
Provide concise and clear written communications relating to the evaluation, analysis and interpretation of various data, contracts, regulations, and statutes affecting CAP operations by using a variety of tools. Prepare oral and written reports regarding legislative issues in support of divisional business or strategic objectives and for CAP senior management and the Board of Directors. Manage process, including coordination with CAP federal consultants, to develop materials for submittal or presentation to varied audiences as conferences, workshops, Board of Directors' meetings, etc. and develop and edit those materials.Coordinate the preparation of and prepare monthly state and federal materials for the CAP Public Policy Committee.Prepare graphs, tables, maps, PowerPoint presentations, newsletters and other communication materials to support divisional and departmental efforts and studies.
3. Legislative Outreach and External Matters:
Coordinate with Legislative Affairs Manager, CAP consultants, and other CAP staff to schedule, prepare for and execute frequent tours and other events for legislative audiences.Coordinate and schedule briefings with legislative members and their staff. Prepare talking points and other written materials.Draft responses to Legislators and their staff on matters of inquiry. Compile materials for those responses.Attend legislative meetings to represent CAP and its interests as directed. Analyze complex situations and respond appropriately, whether in interactions with outside parties or in preparing materials for diverse audiences.Serve as backup to Legislative Affairs Manager in publicly representing CAP on federal and state matters as necessary. Coordinate and staff working groups and other meetings with CAP federal and state consultants to develop strategies, plans and other courses of action. Maintain and pursue follow-up information.Attend quarterly Arizona Water Banking Authority meetings and coordinate among CAP staff for the development of CAP positions on agenda items for CAP's Board representative. Research, draft, edit, and distribute written correspondence to the CAP Board representative. Coordinate and lead the discussion with CAP's Board representative. Prepare copious reports and notes on external meetings and report to CAP management.Assist the Legislative Affairs Manager and Public Affairs Specialist to administer contracts and agreements in support of CAP's external consulting efforts; coordinate with CAP staff and external consultants to facilitate implementation of contractual requirements and financial obligations. Manage and maintain information on legislative pages of the CAP website, including coordination with other CAP departments regarding website content.Maintain external state and federal databases, including mailing lists and other contact information.
4. Internal Communications:
Manage and coordinate the routing of state legislation to CAP internal review groups. Analyze internal responses for impact to CAP. Schedule and assist in leading communications with the internal Legislative Review Committee at its bi-weekly meetings.Coordinate and communicate across departments to assist Legislative Affairs Manager in assessing the impact of federal and state initiatives on CAP. Coordinate with Legislative Affairs Manager and Communications staff for production of monthly stakeholder newsletter, including research and acquisition of written content for the newsletter. Manage newsletter lists and contact information.
5. Provide administrative and other support-level assistance to the Legislative Affairs Manager as necessary. Knowledge, Skills, & Abilities 1A. REQUIRED MINIMUM QUALIFICATIONS
Education, Training Knowledge, Skills and Experience:
A Bachelor's Degree in economics, physical sciences, natural resources, public policy, business management, or similar field.Five (5) years of experience performing functions related to the essential duties of this position. (An advanced degree may replace up to two years of required experience.)Must have demonstrated excellent analytical ability in applying specialized and conceptual knowledge in the areas of responsibility, including legislative and regulatory processes, public policy, business planning, and water and power resource management.Must demonstrate ability to simplify and concisely articulate (both orally and through written work-product) complex concepts that require difficult and responsible financial, statistical, and other business and legislative analyses to ensure a consistent and coordinated message is presented on water-related issues and policy matters, and present findings and recommendations in a logical and understandable manner.Possess strong policy, analytical and communication skills (oral and written).Ability to work effectively with others in a team-oriented environment.Ability to respond and work effectively in a high-pressure environment requiring flexibility to meet changing demands. Excellent interpersonal, negotiation, writing, research, administrative, customer service skills.Ability to demonstrate goal setting and conflict resolution skills.
Required Certifications or Licenses: Must have a valid driver's license and maintain a good driving record.
1B. PREFERRED QUALIFICATIONS
Education, Training Knowledge, Skills and Experience:
2. CRITICAL THINKING AND DECISION MAKING
Independence: Decisions are generally made within the scope of existing policies and established guidelines, but employee may recommend or formulate improvements to those policies. Exercises some independence in resolving issues and problems.
Impact: Conducts research in support of divisional and departmental functions. Evaluates, analyzes and interprets data, contracts, regulations and statutes affecting CAP operations. Consults and coordinates with department staff, senior management, CAP customers and internal department managers.
3. INTERPERSONAL COMMUNICATIONS AND CONTACTS
Type: Internal contacts are diverse and typically with all levels of CAWCD management. Contacts with state, interstate and federal agencies are usually at the staff level. Contacts with CAP customer groups and other water and power utilities (both in Arizona and other states) are at the manager or lobbyist level. These contacts are divided between formal and informal situations.
Purpose: The purpose of most contacts is typically to gather information, discuss relevant issues and influence the position of other participants, evaluate alternatives and develop a consensus about how to proceed relative to a specific issue, or to convey CAWCD's position. The purpose of internal contacts is to inform senior management about the information gained from external contacts, seek advice and direction and recommend courses of action.
4. SUPERVISORY RESPONSIBILITY
Provides functional direction to administrative support staff.
Supplemental Information WORKING CONDITIONS
The physical demands and work environment described here are representative of those that persons in this position will encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Essential to this position is corrected or non-corrected vision. Example: must be able to see, read and interpret handwritten and printed documents, correspondence, manuals, office papers, computer screen, etc., including seeing various colors. Must be able to see to operate work equipment.
Also essential to this position is corrected or non-corrected hearing which is necessary for the ability to hear and comprehend voice communications as well as the ability to speak to communicate to individuals on the job. Must be able to hear to operate work equipment.
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