Posted on Apr 12, 2019 by U.S. DISTRICT COURT, DISTRICT OF ARIZONA
Career Opportunity #19-32 Administrative Assistant Position Type: Full Time Regular
Salary Range: $45,716 - $74,280
(Depending on qualifications and experience)
Job Grade: CL 26
Open Date: 4/10/2019
Closing Date: 4/24/2019
Location: Tucson, AZ
POSITION OVERVIEW The Administrative Assistant position is located in the District Clerk's Office. The Administrative Assistant performs clerical and administrative support services for the District Court Executive/Clerk of Court and the Chief Deputy Clerk in the Tucson Divisional Office. REPRESENTATIVE DUTIES Responsible for the monitoring and scheduling of court reporters in the Tucson division.Processes transcript requests, arranges for transcript production, monitors transcript deadlines, and electronically files transcripts. Answers questions from attorneys and members of the public regarding transcripts.Schedules courtrooms for judicial proceedings and distributes weekly schedules for chambers and clerk's office staff. Tracks courtroom usage by magistrate judges and prepares reports.Monitors the filing of bills of costs and objections to bills of costs, checks for appropriate documentation, and verifies math totals submitted. Tracks pending cost bills and prepares monthly reports for the Chief Deputy Clerk. Prepares and files taxation judgments when approved.Performs internal reviews of jury and postage procedures as part of the district's annual internal controls evaluation.Responsible for coordinating judicial investiture ceremonies, retirement celebrations, and other official events in Tucson division, including parking, seating, ushering, reception coordination, program preparation, etc.Receives, screens, and refers telephone calls and personal visitors. Receives, screens, and routes mail to appropriate persons or offices. Answers routine inquiries while providing assistance to the public and maintaining the confidentiality of sensitive matters. Inquiries come from many sources, including judges and their staff, other court support units, other courts, members of the bar, and the media.Issues WI numbers to staff from U.S. Attorney's Office when defendants waive indictment and any information will be filed in open court.Prepare documents, correspondence and reports. Develop, update and maintain statistical manuals, reports and forms. Collect, prepare, analyze, validate, and reconcile case management and statistical reports.Assists with the district's Continuity of Operations Plan and Tucson division's Occupant Emergency Plan.Participate in special projects related to administrative service functions. QUALIFICATIONS Applicants must be a high school graduate or equivalent and possess two years of general experience. One year of specialized experience at the CL 25 or equivalent. General experience is defined as progressively responsible clerical, office, or other work that indicates the possession of, or the ability to acquire, the particular knowledge and skills needed to perform the duties of the position. Specialized experience is defined as progressively responsible clerical or administrative experience that provided knowledge of the rules, regulations, procedures involving use of automated case management systems resources systems use of specialized terminology, and demonstrated ability to apply a body of rules, regulations, directives, or laws. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters of personnel/payroll operations. PREFERRED QUALIFICATIONS Preference given to applicants with a bachelor's degree. APPLICANT INFORMATION The Court reserves the right to modify the conditions of this job announcement, or to withdraw the announcement, any of which may occur without prior written or other notice. In the event that a position becomes vacant in a similar classification, within a reasonable time of the original announcement, the court may elect to select a candidate from the applicants who responded to the original announcement without posting the position. Only qualified applicants will be considered for this position. Employees of the U.S. District Court serve under "Excepted Appointments" and are considered "at will" employees (except for probation officers who may be removed for cause). Federal Civil Service classifications or regulations do not apply; however, court employees are entitled to substantially the same benefits as other Federal Government employees.
The initial appointment to this position is provisional pending the successful completion of the required background checks and/or investigations. The U.S. District Court is a drug-free work place and the applicant selected will be required to participate in a drug screening test prior to employment.
All information provided by applicants is subject to verification and background investigation. Applicants are advised that false statements or omission of information on any application materials or the inability to meet the following conditions may be grounds for non-selection, withdrawal of an offer of employment or dismissal after being employed.
Participation in the interview process will be at the applicants own expense and relocation expenses will not be provided.
The position is subject to the mandatory electronic fund transfer (EFT) participation for payment of net pay (i.e. Direct Deposit). Non-citizens may be interviewed and considered for employment, but employment offers will only be made to individuals who qualify under one of the exceptions in 8 U.S.C. §1324b(a)(3)(B). In most cases, this means that an offer of employment cannot be made unless the candidate is a lawful permanent resident who is seeking U.S. citizenship as explained below. Under 8 U.S.C. §1324b(a)(3)(B), a lawful permanent resident seeking citizenship may not apply for citizenship until he or she has been a permanent resident for at least five years (three years if seeking naturalization as a spouse of a citizen), at which point he or she must apply for citizenship within six months of becoming eligible, and must complete the process within two years of applying (unless there is a delay caused by the processors of the application). Non-citizens who have not been permanent residents for five years will be required to execute an affidavit that they intend to apply for citizenship when they become eligible to do so.
Category: Administrative , Keywords: Administrative Assistant
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