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Contracts and Grants Administrator - Limited Service

Posted on Apr 11, 2019 by State of Vermont

Waterbury, VT 05671
15 Mar 2019
Annual Salary
Overview The Department of Vermont Health Access (DVHA)'s mission is to improve the health and well-being of Vermonters by providing access to quality healthcare cost effectively. We have three priorities that support us in moving our mission forward: Adoption of value-based payments, management of information technology projects, and operational performance improvement. Our department commits to executing our responsibilities and priorities while adhering to three core values: Transparency, Integrity and Service. DVHA's Business Office is seeking a qualified individual to join their dynamic team. Contracts and grants administrators work collaboratively as part of DVHA's eight-member grants and contracts team, overseeing DVHA service contract procurements from inception to closeout. Primary tasks include issuing and assisting with requests for proposals (RFP) or information, management and finalization of contracts and grants, and management of associated payments, utilizing appropriate accounting codes. This position primarily focuses on DVHA contracts for the Vermont Health Connect system, health information exchange agreements , and information technology development and implementation projects. Assisting with other contracts and grants as needed is required. This position is part of the DVHA Business Office but works closely with DVHA program and legal staff, Agency of Human Services and other State agency staff, and external vendors and business partners. This position assists DVHA staff with managing the RFP process, including: RFP drafting and posting, serving as the point of contact for questions, managing receipt of questions and letters of intent and posting responses, hosting bidders' conferences and bid openings, coordinating bid reviews and scoring tools, and communicating with successful and unsuccessful bidders. This position is responsible for the following contract management tasks: vendor risk determinations, working closely with agency and State staff to facilitate all aspects of contract development and amendments, reviewing documents to ensure adherence to State and Federal rules and regulations, determining insurance and other compliance requirements, maintaining contract records and documentation, and serving as the escalation point when supplemental contract review is required. This position is responsible for invoice processing and financial monitoring, including: monitoring payments in accordance with state and federal regulations and procedures, verifying funding availability and use of correct coding for each agreement, maintaining a master balance sheet, reconciling all vendor accounts on a monthly basis and as requested, and monthly and annual financial reporting. Who May Apply This position, Contracts and Grants Administrator - Limited Service (Job Requisition #1290), is open to all State employees and external applicants. It is a Limited Service position, which is non-tenured and authorized for a specific period of time. Limited Service positions are established for specially funded projects or programs. If you would like more information about this position, please contact Angela Valentinetti at . Resumes will not be accepted via e-mail. You must apply online to be considered. Please note that multiple positions in the same work location may be filled from this job posting AHS BACKGROUND CHECKS: Candidates must pass any level of background investigation applicable to the position. In accordance with AHS Policy 4.02, Hiring Standards, Vermont and/or national criminal record checks, as well as DMV and adult and child abuse registry checks, as appropriate to the position under recruitment, will be conducted on candidates, with the exception of those who are current classified state employees seeking transfer, promotion or demotion into an AHS classified position or are persons exercising re-employment (RIF) rights. Class Definition Professional and technical work involving the procurement of goods and services contract and grant drafting, administration of personal service contracts and grant agreements for a Vermont State agency or department. Work requires a level of expertise, breadth of knowledge, and high degree of responsibility for the consultant, contractor and grantee /or processes as required by state statutes and policies and federal/state regulations. Compliance monitoring is performed on all contract and grant agreements. Indirect supervision is exercised over professional and technical staff in the agency or department. Work is performed, with considerable independence, under the general direction of the agency legal counsel group or another administrative supervisor. Environmental Factors Duties are performed in a standard office setting, but may involve some travel for which private means of transportation is required. Some evening or overtime work may be necessary. Interaction with grantees, contractors and consultants through phone contact is required. Minimum Qualifications Bachelor's degree or higher in public or business administration, finance, or accounting AND four (4) years or more of experience in the review and/or administration of contracts, grants administration, or in a role with responsibility for management of financial affairs, or a governmental accounting system. OR Two years or more of full-time college coursework or an associate's degree in public or business administration, finance, or accounting AND six (6) years or more of experience in the review and/or administration of contracts, grants administration, or in a role with responsibility for management of financial affairs, or a governmental accounting system. OR High School diploma or equivalent AND eight (8) years or more of experience in the review and/or administration of contracts, grants administration, or in a role with responsibility for management of financial affairs, or a governmental accounting system. Preferred Qualifications Ability to perform complex tasks and prioritize and keep track of multiple projects.Strong organizational and coordination skills.Proposal, contract, and report writing experience.Information research skills.Knowledge of federal and state funding sources and mechanisms.Knowledge of mathematics.Comfort providing technical advice and information to staff in area of expertise.Ability to make administrative/procedural decisions and judgments.Ability to analyze budgetary line items for compliance with budget guidelines.Ability to communicate effectively, both orally and in writing.Ability to work independently in addition to collaborating with other team members.Knowledge of and ability to apply basic computer skills and navigate through several applications. Total Compensation As a State employee you are offered a great career opportunity, but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation, including: 80% State paid medical premiumDental Plan at no cost for employees and their familiesFlexible Spending healthcare and childcare reimbursement accountsTwo ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) planWork/Life balance: 11 paid holidays each year and a generous leave plan; many jobs also allow for a flexible scheduleLow cost group life insuranceTuition ReimbursementIncentive-based Wellness ProgramQualified Employer for Public Service Student Loan Forgiveness ProgramWant the specifics? Explore the Benefits of State Employment on our website.Equal Opportunity Employer The State of Vermont is an Equal Opportunity Employer. Applications from women, individuals with disabilities, veterans, and people from diverse cultural backgrounds are encouraged. Category: Education , Keywords: Educational Grant Administrator

Reference: 692126554