Executive Assistant

Role Title: Executive Assistant
Duration: 6 months
Location: Brentford/hybrid role
Rate: £46.23 per hour via Umbrella inside (IR35)

Job purpose

Are you highly organised? Proactive? Do you take pride in providing best in class administrative support? We have an exciting opportunity for you!

In this role you will provide efficient and comprehensive Executive Administration (EA) support to the VP, CDTO Office & Digital Accelerator/Chief of Staff to Chief Digital Technology Officer, a member of the Global Tech Leadership Team, being their key interface both internally and externally. You will also support the Senior Director, Digital Accelerator with calendar management and key projects to support the OCDTO

Responsibilities

Full diary management and co-ordination of schedules, including external commitments and extensive travel arrangements and Visa's.
Monitor manager's inbox and deal with incoming and outgoing correspondence in a proactive and timely manner
Follow processes and guidelines for Meeting Management, Catering and Travel and Expenses
Undertake ad hoc projects as required including meeting preparation, supporting the running of meetings, events, culture, and engagement activities, depending on current business needs and interests of the person in role.
Work closely with the rest of the Tech Executive Assistant team to ensure the smooth and efficient running across Global Digital & Tech with forward planning where possible
Manage multiple, sometimes conflicting, priorities in a fast-paced and demanding environment without compromising quality of work.
Using discretion to perform duties at short notice and maintain the highest level of confidentiality and manage sensitive matters according to policy.
Be competent in various systems to complete expenses on time, manage invoices, raise purchase orders in Ariba and use Workday for HR-related activities
To live and bring alive the purpose, strategy, and culture.

Must have skills

We are looking for professionals with these required skills and characteristics to achieve our goals:
Experience of operating as a senior secretarial/PA within a large complex organization
Highly experienced in 1:1 working at a senior PA level
Excellent written and oral communication skills
Creative solution orientated approach and positive attitude to complex situations
Excellent MS Office and IT skills
Strong interpersonal skills and proven credibility, strong communication, organisation, and administrative skills
Demonstrated initiative and forward planning skills
Strong Team player
Accountable for Impact - takes ownership and accountability to deliver and supports other to succeed. Has proven ability to consistently deliver to agreed timescales
Ambitious for patients - excellent prioritisation to focus on what matters and to deliver it, seeks new ways to be more effective
Do the right thing - always acts with integrity and care for others.