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PA to Director

Posted on Apr 5, 2019 by Elevate Direct

Cheshire, Cheshire United Kingdom
Admin & Secretarial
Immediate Start
£15 - £15 Hourly
Contract/Project

The Role

Description

This important role will be supporting the Group Director for Nuclear Operations. This is an extremely busy role working alongside a Director who is rarely in the office, therefore a high degree of proactivity and resilience is required.

The role holder will be required to enhance the productivity of the Director through the provision of effective diary management, travel arrangements, secretarial, analytical and administrative support and working with his Executive Assistant to ensure all aspects of his role are covered.

Key Accountabilities

? Co-ordinating and maintaining the Executive's diary, coordinating effectively between them where required, ensuring that commitments and competing demands are efficiently managed and future needs anticipated to enable them operate effectively

? Acting as first point of contact for the Executive

? Preparing all documents & correspondence

? Maintaining and updating all files and records, ensuring these are kept accurate and up-to-date for reference purposes

? Collating materials, researching and analysing background information to assist as required, including the preparation of document summaries and draft correspondence

? Scheduling 1:1 and team meetings for the team involving VC and other technology with NDA offices

? Minute taking as required and tracking actions

? Dealing internally and externally with the travel provider, liaison with stakeholders, including local groups and businesses, Site License Companies (SLCs), local and central government agencies, etc, to coordinate business meetings and other diary events

? Taking notes at progress meetings

? Ensuring required paperwork for security purposes for any meetings/visits organised is coordinated through regulatory liaison

Key Requirements

Excellent written and oral communication skills

Ability to show discretion when communicating sensitive and confidential information

Ability to manage multiple tasks in an often fast paced business environment, prioritising tasks appropriately and effectively to meet internal and external deadlines

High degree of organisational ability and attention to detail

Self-starter, able to work unsupervised and on own initiative with the ability to multi-task

Excellent interpersonal skills, including tact, discretion and experience of liaising with stakeholders

Good time management

Ability and willingness to take decisions, even in uncertain circumstances

IT proficient in Microsoft office packages and video and telecommunications proficiency for meetings

Ability to operate in a cross-functional team

Flexible approach to hours of work to meet business needs

Educated to at least A Level standard or equivalent

Typing level 3 or equivalent (55 wpm)

Wxperience of providing secretarial and PA duties to a senior manager and proven experience of providing effective office management support

Additional information about the process

PA to Director

Reference: CBS9JPNDAPA1

Location: Risley, Warrington

Salary: DOE

Job Type: Contract

Job Duration: 12 months (Permanent for the right candidate)

We are the chosen provider of agency workers and permanent recruitment for the Nuclear Decommissioning Authority (NDA) collaborative framework, across nuclear sites and offices UK wide.

NuclearWorks welcomes applications from all suitably qualified people regardless of gender, race, disability, age or sexual orientation. NuclearWorks is a trading name of Capita Business Services Ltd. Services offered are those of an Employment Agency and Employment Business.

If you match these requirements, please apply as usual. Elevate will send you an email, please open, click and action it and your application will be visible to the hiring organisation directly.
Elevate provides a route to contract and contingent assignments across many skills areas by matching your profile to relevant jobs that our customers post to the platform.

Reference: 686925248