Office Administrator

Posted on Mar 9, 2019 by J A Watts Inc

Chicago, IL 60607
Admin & Secretarial
Immediate Start
Annual Salary

This role is responsible for providing a wide-range of general administrative and executive support to the entire corporate office.

Duties and Responsibilities

  • Serve as the primary receptionist by receiving incoming calls and emails; taking messages, responding appropriately and routing correspondence to the appropriate executive or staff member.
  • Act as the point of contact between the business Partners, leadership team executives, and internal/external parties. Greet, direct, and assist visitors.
  • Provide executive support to the President including; managing an active calendar, completing expense reports, composing and preparing correspondence and meeting notes; arranging travel plans, itineraries, and agendas.
  • Develop and maintain record retention policy and electronic storage for the corporate office and departments. Coordinate document destruction when necessary and organize office storage space.
  • Maintain office equipment by managing keys, monitoring equipment operation, coordinating preventive maintenance and repairs, ordering replacement supplies, and setting up new employee workstations.
  • Receive, sort and distribute incoming mail. Coordinate all outgoing mail and special deliveries.
  • Order, stock, and distribute office supplies and stationary.
  • Maintain general office tidiness and decor; ensure kitchen is clean and stocked, arrange holiday decorations, and related office modifications when applicable.
  • Serve as the primary contact with building management; issue and collect employee building and office keys, and corporate parking passes and resolve day to day facilities issues.
  • Maintain administrative records such as company memberships, contact lists, and company business cards.
  • Schedule, plan, and coordinate activities such as corporate events, office meetings, catering for meetings, and team building events for corporate office
  • Provide administrative and project support to the Marketing, Human Resources, and Accounting departments as requested.
  • Balance conflicting priorities to manage workflow, ensure the completion of essential projects, and meet critical deadlines.
  • Perform other related duties as may be required and assigned.
  • Associate degree, bachelors degree preferred, significant related experience considered.
  • 3+ years of administrative support or related experience, with experience providing executive level support.
  • Demonstrated ability to maintain the highest level of confidentiality.
  • Demonstrated knowledge of office management practices and procedures.
  • Excellent written and verbal communication skills; strong attention to detail and problem-solving skills.
  • Ability to balance multiple priorities, work effectively in a team environment and meet deadlines.
  • Highly proficient with office management systems and MS Office and Office 365.

Company Benefits

  • Medical, Dental, Vision insurance options for employee and family. Health Savings and Flexible Spending Account options available.
  • Company-provided group life, short and long-term disability, and voluntary life options.
  • Matching 401(k) retirement plan.
  • Paid time off and holidays.
  • Professional development and tuition assistance.
  • Company sponsored social events.

EOE/AA: M/F/Vet/Disabled

Reference: 665610158

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