Administrator (Inside IR35)

The Role:
You would be responsible for, but not limited to:

Calendar management and communication
Meeting preparation and support (scheduling, monitoring attendance, catering, AV setup, IT requirements, venue/event support, preparation of meeting materials and note-taking as required)
Accurate/timely completion of timesheets and expenses
Arranging travel, mailbox management (using initiative and with minimal intervention).
Follow and comply with the internal Records Management systems
File client materials in line with records management procedure
Production of client materials; create reports, letters, meeting notes, presentations in accordance with company templates, branding and house style, produce client-ready template material, proofreading non-technical material.
Comprehensive billing and financial management; prepare complex client billing accurately and on time each month, budget tracking, production and interpretation of management information reporting.
Support on client contracting; client research support, load contracts onto relevant database, assist with internal financial project code setup.
Maintenance of our internal client management systems; maintain contact information and publication lists, add proposals, activities and mailings as required, system reporting and management, pipeline management and reporting.
Ensuring that you/your consultants always follow and adhere to our Professional Excellence standards at all times.

Requirements:
Advanced understanding of the Microsoft Office 365 suite (Word, PowerPoint, Outlook, MS Teams); and a good understanding of Excel
Strong command of the English language, spelling and grammar; good level of numeracy; accurate typing/data entry efficiency.
Good attention to detail
Ability to work as part of a team
Strong communicator, with clear written and oral communication skills
Strong customer service and client focused
Solution focused
The ability to handle sensitive information in an appropriate manner
Excellent organisational skills, with the ability to estimate workload, prioritise and work to agreed timescales reliably
Have a flexible approach in undertaking a variety of responsibilities, capable of handling and providing creative solutions to problems