HR Administrator

Overview

This role is responsible for assisting the HR Manager in recruiting and retaining the right people for the organisation; managing and monitoring the performance of HR processes; developing policies relating to HR; ensuring that legal and compliance obligations are met and HR policies are adhered to; completing and keeping up to date the day to day HR processes and HR-related documentation. All activities must be undertaken in accordance prevailing ISO quality framework.

Duties and Responsibilities:

Recruitment

• Work closely with recruitment agencies, dealing with phone calls, emails and the onboarding process
• Work with line managers to prepare recruitment documents, including role descriptions, recruitment and agency briefs
• Ensure that statutory obligations are met and policies relating to recruitment are adhered to
• Coordinate and place job adverts as necessary.
• Organise recruitment interviews and (as appropriate) attend interviews and assist in the assessment of candidates
• Prepare offer letters and contracts of employment as directed by the HR Manager
• File records produced by the recruitment process.
• Prepare necessary documents for induction, start training record and organise end of probationary period reviews with relevant managers.
• Keep records of approved recruitment agencies, including contact details and terms agreed

People Management and Staff Development

• Assist HR Manager with the annual and salary review process
• Assist HR Manager with learning and development processes across the organisation

General HR

• Keep company HR policies up to date and ensure that they are understood by all staff
• Keep HR work instructions and process documents up to date
• Ensure that HR records are filed appropriately and retention policies are observed
• Carry out annual check of HR filing to identify documents that should be removed and arrange for secure shredding
• Ensure the relevant HR database is up to date, accurate and complies with legislation
• Produce HR metrics as requested by the HR Manager

Payroll

• Support HR Manager to run an accurate and timely payroll process.

Other

• Act as cover for administration assistant during planned and unplanned absence
• Support HR Manager with other ad hoc projects and tasks commensurate with the nature and level of the job

Please note: Only candidates with the relevant skills and experience will be contacted regarding this position. If you do not hear back from us within 5 days you have unfortunately been unsuccessful in your application for this position, however we may contact you in the future to discuss other opportunities.

Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and abilities to perform the duties of the job.