IT Asset Management & Procurement Specialist

This position has two major purposes:

• Asset Management for all IT assets including Hardware, Software and Contracts
• Procurement of all IT products to ensure approved, supportable technologies are purchased.

Daily duties and responsibilities:

• Maintains IT hardware and software inventory in ITSM-based system.
• Tracks copies of hardware purchases, warranties, maintenance agreements and vendor contracts.
• Ensures that hardware components are ordered in advance of implementation and start dates.
• Tracks copies of software licenses, warranties, maintenance agreements, and vendor contracts.
• Works with management to determine appropriate upgrade/replacement timeframes of assets.
• Performs inventories and usage monitoring of all IT assets.
• Assists management in developing and implementing policies and procedures related to Asset Management
• Supports standardization of equipment to lower total costs.
• Actively manages the procurement process from order placement through receipt of products and subsequent payment of invoices by Accounting.
• Assists management in developing and implementing purchasing related policies and procedures.
• Audits, reconciles, processes, and reports on procurement related activities.
• Works with management to create Service Requests for standard procurement procedures.
• Maintains communication with suppliers during procurements in order to ensure timely delivery while maintaining compliance with the requirements of the procurement documents.
• Establishes relationships with new suppliers and develops new supply sources.

Experience Required/Training:

• Experience with ITSM Asset Management tools and ITIL
• Experience with software licensing agreements and maintenance contracts from the following vendors: Microsoft, Cisco, Adobe, etc.
• Experience with hardware agreements from the following vendors: Dell, Cisco, etc.
• Supply chain experience preferred
• Knowledge of PCs, Servers, networking, and other IT-related hardware and software is preferred

Professional Certification/License

• ITIL certification is preferred.

Skills and Abilities

• Communicate effectively
• Strong customer service orientation
• Excellent administrative practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
• Team-oriented and skilled in working within a collaborative environment with a positive attitude